Research Administrator

New York State Psychiatry Institute•New York, NY

1d•$87,405 - $99,000•Onsite

About The Position

The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a full-time Research Administrator position. The Research Administrator plays a pivotal role in collaboration with the Vice Chair and Director of Research, overseeing the administrative and managerial aspects of research at the institutional level. With a primary emphasis on ensuring compliance within various research domains such as the Human Subjects Research Program (HRPP) and IRB, the Research Administrator leads the execution of research oversight initiatives. This entails helping draft oversight plans, responding to external agencies, maintaining databases of research projects, tracking progress, and presenting updates to the leadership team. Integral to this role is the efficient management of complex organizational data to ensure the timely completion of multiple projects.

Requirements

At least (3-5) years previous experience in project management; or bachelor's degree
At least (2) years experience managing (4) or more concurrent projects, balancing competing priorities and ensuring all deadlines are met

Nice To Haves

Master's degree or equivalent combination of education and experience preferred.
Demonstrated excellent level of proficiency in the following competencies: Strong analytical and problem-solving skills. Strong communication and leadership abilities. Detail-oriented and organized.
Teamwork Skills: Grant proposal writing and preparation. Financial management Project management

Responsibilities

Collaborate with the Vice Chair of Research to develop and implement oversight plans for research activities across the institution.
Develop and implement strategies to enhance the effectiveness and efficiency of research oversight initiatives, in collaboration with the Vice Chair and Director of Research.
Works with Director of RFMH for 10-15% effort on research related administrative projects, including but not limited to maintaining administrative databases, grant related financial forecasting, preparing data and analytic reports and other items as requested.
Lead efforts to respond to inquiries and requests from external agencies regarding research activities and compliance measures, in collaboration with the Vice Chair and Director of Research as well as the leadership team.
Ensure compliance with regulatory requirements and institutional policies.
Review and evaluate research protocols, procedures, and documentation to identify potential risks, ensure adherence to best practices, and promote quality research outcomes.
Serve as a resource and point of contact for the leadership team in seeking guidance on project management-related matters, offering expertise and solutions to support their efforts.
Track the progress of research projects, monitoring milestones, timelines, and resource allocation to ensure adherence to project objectives and deadlines.
Compile and analyze data related to research activities, preparing reports and presentations to communicate findings and updates to the leadership team.
Facilitate regular meetings with research teams to review project status, address challenges, and identify opportunities for improvement.
Oversee the administrative aspects of research projects, including coordinating meetings, preparing agendas, and documenting minutes.
Draft emails, memos, and other correspondence on behalf of the Vice Chair related to research activities, ensuring clarity, accuracy, and professionalism in communication.
Assist in the preparation of presentations, reports, and other materials for meetings, conferences, and other events related to research initiatives.
Coordinate communication between the Vice Chair and internal/external stakeholders, all the while gathering information as needed.
Prepare and coordinate draft responses to inquiries, audits, or inspections related to research activities, ensuring timely and accurate submission of required documentation.
Maintain accurate and up-to-date databases of research projects, protocols, and related documentation, ensuring accessibility and confidentiality as appropriate.
Assist in the preparation and submission of regulatory documents.
Serve as a primary point of contact for the leadership team regarding inquiries and requests from external agencies, such as regulatory bodies, funding organizations, and accrediting bodies.
Prepare and deliver presentations, reports, and updates on research activities to the leadership team, highlighting key achievements, challenges, and strategic priorities.
Provide insights and recommendations based on project assessments.
Engage with senior leadership to address concerns, solicit feedback, and align research activities with organizational goals and objectives.
Fulfill any additional duties and responsibilities as assigned or requested by the Vice Chair and Director of Research.