Research Administrator II

Rice University•Houston, TX

9d•Hybrid

About The Position

The Department of Electrical & Computer Engineering has an open Research Administrator II position. This position supports the Principal Investigator (PI) by managing the administrative and financial components of research proposals and grants. Responsibilities include ensuring compliance with sponsor and institutional guidelines, developing and monitoring budgets, maintaining financial records, coordinating submissions with the Office of Sponsored Research (OSR), tracking expenditures, and ensuring accurate documentation throughout the grant lifecycle. The ideal candidate should have strong expertise in research proposal preparation, ensuring compliance with formatting and submission guidelines. They should excel in budget development and justification, with the ability to prepare cost-sharing forms when needed. Attention to detail, organizational skills, and familiarity with research funding processes are essential. This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440 , work arrangements may be subject to change.

Requirements

Bachelor's Degree In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis, may be substituted
2+ years of experience in research administration, financial reporting, or post-award administration
Intermediate knowledge of word processing, spreadsheet, email, and database software programs
Attention to detail
Organizational skills
Customer service
Problem-solving

Nice To Haves

Experience working in a college or university setting

Responsibilities

Advises the Principal Investigator (PI) on administrative requirements in proposal preparation, and ensures guidelines are followed for proposal formatting and submission requirements
Develops and finalizes budgets and budget justifications with the PI
Prepares forms for cost sharing, if applicable
Monitors compliance with agency and University regulations regarding submission; verifies all financial information
Ensures Subcontract statements of work, budget, and budget justification are received and approved by the PI
Verifies Cayuse record is complete and accurate and works with OSR for submission to sponsor
Coordinates and reviews account setup; reviews, tracks and approves expenditures; monitors budgets; provides data for financial and progress reports as needed
Works with faculty to ensure all charges are allocated properly
Identifies the need for and requests no-cost extensions
Participates in account close out activities
Serves as a liaison with OSR and RCA
Manages and maintains records, files and reports
Performs all other duties as assigned