Research Administration Specialist

University of Colorado•Aurora, CO

5d•$65,036 - $82,726•Hybrid

About The Position

The Department of Pathology is excited to recruit a motivated candidate who will fill the role of Research Administrator (Research Services Principal Professional). The successful candidate will oversee research program administration, operational support and post-award financial management of grants and contracts. The Department of Pathology research unit is a cohesive group of faculty working towards improving cancer knowledge and treatment. The applicant will have the opportunity to interact with faculty, students, fellows, and a team of departmental administrative professionals and to be involved in the direction and success of the research programs. The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare.

Requirements

Bachelor's degree from an accredited institution and 3-5 years of professional experience in laboratory management or research administration.
An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.
Applicants must meet minimum qualifications at the time of hire.
Knowledge of project and laboratory management
Demonstrated experience working in Excel, Microsoft Office and Outlook, Google documents, and Adobe Acrobat
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.

Nice To Haves

Master’s degree in health or business administration, accounting, finance, or other closely related field
Experience working with University of Colorado Systems or equivalent academic institution (ex\: PeopleSoft HCM and FIS, Concur, iLabs, etc).
Experience working with standard accounting policies and procedures
Higher education budget management, modeling and forecasting experience.

Responsibilities

Post-award finance reports – 20%
Monthly oversight of all PI’s grants and funding sources Include pilot awards (i.e. Cancer Center)\: maintain communication with the UCCC per Pathology faculty pilot grants and request CC’ on reports
Projections of expenditures; total supplies/month; personnel/month (dashboards)
Meet with PIs every other month or more frequently as needed to evaluate payroll distributions
Work with Department Administrators on Payroll distributions and PETs Assist PASS Core/PIs with other support (OS) and progress report (RPPR) information – 10%
Maintain current OS for all Research PIs; update quarterly
Coordinate with OGC and PASS core for pending grant submissions (PI, MPI and Co-PI)
Communicate with PASS core per effort on proposal for RPPR submissions Research equipment – 10%
Maintain database of current pathology research equipment including location and maintenance records
Assist the chair of the equipment committee with tracking service contracts
Database will note dates of latest service, renewal dates, and research person responsible
Calculate annual costs of equipment maintenance
Assist with filling out green tag forms for disposable equipment (research personnel will send info and are responsible for wiping down equipment) Research Travel awards – 10%
Initiate and maintain web application form
Ensure applications are distributed to award committee
Send award notices to trainees CC’ing pathology travel Maintain current list of pathology trainees – 10%
Include lab, student or postdoctoral fellow, email
Coordinate with Path IT for email lists for trainees and research personnel, update semiannually Webspace – 10%
Coordinate with SOM liaisons for space assignments
Keep updates list of lab personnel/space assignments Assist Vice Chair for Research – 10%
Research faculty meetings\: update on current grants/awards and other honors for newsletter
Assist with lunch orders for Grants and Grub and/or Faculty meetings or recruitments
Maintain current research faculty email distribution list
Maintain a digital display of research events and information (TBD) Maintain SOP for new faculty onboarding – 10%
Include information on how to access Marketplace, Procurement, department contacts Facilities and routine orders – 10%
Maintain dry ice and liquid nitrogen orders
Communicate and coordinate with facilities for repairs, work orders, etc.
Maintain stock of office supplies