Adjunct Research Administration Support

University of New Hampshire

20h•$20 - $25

About The Position

The Temporary Research Administration Support Specialist will provide short-term, high-impact support to the USNH Sponsored Programs Administration post-award and financial compliance functions, with a primary focus on reporting, sponsor accounts receivable (AR) management, and award closeout activities. This role is designed to address current operational backlogs, strengthen financial stewardship, and stabilize core post-award processes while permanent staffing and longer-term process improvements are underway. The position will work closely with Accounting & Financial Compliance (AFC), STAR, Sponsored Programs, and campus/unit staff. Key Responsibilities Reporting & Data Management Develop, run, and maintain reports related to: Award status and lifecycle tracking Accounts receivable and aging Closeout pipelines Sponsor billing and collections Reconcile data between research administration and financial systems. Create tracking tools and dashboards to support leadership oversight and operational management. Accounts Receivable (AR) & Sponsor Billing Support Review and manage outstanding sponsor receivables. Partner with AFC and post-award staff to: Identify overdue or at-risk receivables Support sponsor invoicing and corrections Follow up on collections and resolve discrepancies Assist with cleanup of aged AR balances and documentation of resolutions. Award Closeout Support timely and compliant closeout of sponsored awards, including: Financial reconciliation Final invoice coordination Final financial report support Coordination with PIs, departments, and central offices Identify and resolve common closeout barriers (unliquidated obligations, cost issues, missing documentation, etc.). Actively reduce closeout backlog and improve cycle time. Process & Documentation Support Document workflows, bottlenecks, and recurring issues. Recommend and implement practical process improvements. Create or refine tracking tools, templates, and job aids to support sustainable operations. Required Qualifications Demonstrated experience in administration Strong analytical and reporting skills (Excel, financial systems, research admin systems) Ability to work independently, manage priorities, and meet deadlines Strong attention to detail and problem-solving skills Preferred Qualifications Experience in higher education or academic research environments Experience addressing operational backlogs or stabilizing post-award workflows Assignment Focus & Success Measures Success in this role will be measured by: Reduction in sponsor AR aging and backlog Reduction in award closeout backlog Improved accuracy, visibility, and usability of reporting Documented process improvements and stabilized workflows Applicant Instructions Applicants should be prepared to upload the following documents when applying online within the Resume/Cover Letter section of your application: Resume/CV Compensation Pay Range: $20 - $25 /hour The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry. EEO Statement The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status. The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources Location: Durham Salary Grade: Adjunct Hourly Staff 00 Are you an employee of KSC, PSU, UNH or the system office? Apply internally within Workday through the Jobs Hub app. The University System of New Hampshire is the largest provider of postsecondary education in the Granite State. With approximately 30,000 enrolled students annually and more than 90,000 alumni living in state, the institutions of the University System - the University of New Hampshire - Durham, the University of New Hampshire School of Law, the University of New Hampshire at Manchester, Plymouth State University, and Keene State College - have a direct impact on hundreds of thousands of New Hampshire citizens every year.

Requirements

Demonstrated experience in administration
Strong analytical and reporting skills (Excel, financial systems, research admin systems)
Ability to work independently, manage priorities, and meet deadlines
Strong attention to detail and problem-solving skills

Nice To Haves

Experience in higher education or academic research environments
Experience addressing operational backlogs or stabilizing post-award workflows

Responsibilities

Develop, run, and maintain reports related to: Award status and lifecycle tracking Accounts receivable and aging Closeout pipelines Sponsor billing and collections
Reconcile data between research administration and financial systems.
Create tracking tools and dashboards to support leadership oversight and operational management.
Review and manage outstanding sponsor receivables.
Partner with AFC and post-award staff to: Identify overdue or at-risk receivables Support sponsor invoicing and corrections Follow up on collections and resolve discrepancies Assist with cleanup of aged AR balances and documentation of resolutions.
Support timely and compliant closeout of sponsored awards, including: Financial reconciliation Final invoice coordination Final financial report support Coordination with PIs, departments, and central offices
Identify and resolve common closeout barriers (unliquidated obligations, cost issues, missing documentation, etc.).
Actively reduce closeout backlog and improve cycle time.
Document workflows, bottlenecks, and recurring issues.
Recommend and implement practical process improvements.
Create or refine tracking tools, templates, and job aids to support sustainable operations.