Reporting Operations Specialist

Wake County Public Schools•Cary, NC

4d•Hybrid

About The Position

POSITION PURPOSE: Responsible for processing all payrolls and ensuring they are processed timely and accurately (semi-month, end-of-month, reversals, and miscellaneous). Responsible for processing direct deposits, bank funds requests, stop payments and printing checks. Point of contact for questions regarding direct deposits.

Requirements

Considerable knowledge of bookkeeping and accounting concepts
Considerable knowledge of Microsoft Office, specifically Excel, Word, Power Point; Google Apps
Working knowledge of database systems with the ability to analyze and organize data
Strong analytical and problem-solving skills, attention to detail with a high level of accuracy
Effective time management skills with the ability to meet deadlines
Ability to exercise independent initiative to perform both original and recurring assignments, and exercise judgment in the absence of clear directives
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and the preparation of reports
Ability to establish and maintain effective working relationships with school system staff, employees of funding agencies, and community members.
Associate degree in accounting or related field; OR Five years of payroll experience; OR Ten or more years of school system payroll experience.
Must hold and maintain a valid motor vehicle operator’s license according to the State of NC Requirements.

Nice To Haves

Experience working with Oracle based accounting and payroll systems.

Responsibilities

Coordinates with Payroll Coordinator for all payrolls and ensures they are processed timely and accurately (semi-month, end-of-month, and miscellaneous.)
Corrects reports relating to monthly keyed payroll data for multiple monthly processing.
Coordinates with other departments to ensure all payroll discrepancies are resolved prior to payroll deadlines.
Analyzes current processes and procedures to leverage technology and improve efficiencies.
Responds to employee and secretary inquiries concerning direct deposit.
Processes manual direct deposit entries and pulls in direct deposit information from Employee Self-Service.
Submits requests for return of bank funds to financial institutions, as requested by Processing.
Reviews all returned item reports and verifies funds have been returned.
Submits stop payments, as requested from Processing.
Processes reversal of paychecks based on bank funds requests, stop payments, and voided checks.
Balances bank statements against returned items report monthly.
Works with Accounting and Operations to print checks for all payrolls.
Processes reprint check requests, as needed.
Reviews Escheat list of checks to verify if cashed or not.
Reviews payroll alerts for needed manual entry of direct deposit and taxes.
Reviews Transfer Error Reports for needed manual entry of direct deposit and taxes.
Performs other related duties, as assigned.