Rental Sales Coordinator

Sandestin Investments LLC•Miramar Beach, FL

4d•Onsite

About The Position

The Rental Sales Coordinator supports the daily operations of the Sandestin Rental Sales Department as well as Club sales, by managing documentation, communication, and property listing updates. This role ensures a seamless experience for property owners and guests by overseeing electronic agreements, MLS updates, welcome communications, and accurate record-keeping. The Rental Sales Coordinator serves as a vital link between owners, management, and internal departments to drive efficiency, accuracy, and exceptional service.

Requirements

Associate’s degree in Business, Real Estate, Hospitality, or related field (Bachelor’s preferred).
1–3 years of experience in real estate, property management, or hospitality administration.
Proficiency in DocuSign, MLS platforms, and Microsoft Office Suite.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication abilities.
Ability to handle confidential information with discretion.

Nice To Haves

Bachelor’s degree in Business, Real Estate, Hospitality, or related field

Responsibilities

Prepare, send, and track rental agreements and related documents through DocuSign for owner signatures and approvals.
Save and organize signed documents in designated shared drives for easy access and compliance.
Maintain and update the management fee tracker to ensure accurate reporting and billing.
Process and manage online paperwork to support onboarding and compliance requirements.
Draft and distribute welcome emails to new property owners and guests, highlighting key details and resort information.
Manage property management emails, including updates, reminders, and responses to inquiries.
Send lock code reminders and revised notifications securely and on time.
Track and support referral communications, ensuring follow-up and reporting.
Update and maintain accurate MLS listings for rental properties, including descriptions, features, and photos. This is for the booking engine and channel management systems.
Assist with the creation and updates of property walk reports and feature sheets to support sales and marketing efforts.
Ensure that all rental listings and marketing documents are accurate, professional, and aligned with Sandestin standards on channels and website.
Partner with the Property Management team to coordinate property readiness and communication.
Collaborate with Marketing to ensure consistency in messaging and property presentation.
Provide administrative support for special projects, reporting, and departmental needs as directed by leadership.