REGULATORY SPECIALIST III - 64085691

State of Florida • Fort Lauderdale, FL

2d • Onsite

About The Position

Incumbent is responsible for assisting the office manager in the coordination of administrative tasks and/or assignments which are complex in nature. Work involves the performance of administrative activities, which involve independently planning administrative objectives and priorities.

Monitor and perform accurate indexing, scanning and quality control of investigative documents and case files.
Review case preparation and processing, including the compilation of investigative documents into a final investigative report template.
Ensure deadlines are met and cases are processed in accordance with internal timeframes.
Monitor and perform data entry to ensure up-to-date records regarding investigations, inspections, Daily Activity Reports, training logs and other activities of the field office.
Assigned Purchasing Card responsibilities.
Act in the capacity of procurement liaison.
Responsible for procurement preparation and approval.
Track purchase orders and invoices to ensure timely submission to Finance & Accounting and ensure invoices are correct prior to submission.
Maintain purchase orders, invoices and billings, reimbursements request and travel vouchers.
Responsible for completing the monthly Reconciliation Report, monitoring encumbrance reports and verification of orders.
Assist with training and orient administrative support staff and investigative staff with paperwork for employment.
Act as the property delegate, ensuring accurate records are maintained.
Responsible for surplus equipment processing and handling incoming new equipment.
Oversee all supplies, furniture, and equipment, including computer needs, equipment repairs, forms management and implementation, maintains an adequate inventory of forms and office supplies.
Compile statistics and produce reports required by Headquarters.
Respond verbally to complaints and inquiries from consumers and licensees and prepares correspondence regarding investigative cases.
Perform other duties as required.

Requirements

• Proficient computer skills to include Word, Excel, PowerPoint and Outlook; knowledge of computer data bases; knowledge and use of the compliance management system and licensing system used by the Agency; knowledge of laws, legal codes, court procedures and government rules & regulations; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; understanding written sentences and paragraphs in work related documents; communicating effectively with others in writing; talking to others to effectively convey information; ability to establish and maintain effective working relationships with others; ability to plan, organize and prioritize work assignments; ability to work independently; knowledge of office procedures and practices; ability to prepare correspondence and administrative reports; entering, transcribing, recording, storing, or maintaining information in either written form or electronically; ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing; ability to maintain a high degree of accuracy and close attention to detail; ability to maintain strict confidentiality.
• One (1) year of professional experience to include reviewing or auditing documents for specific criteria; applying applicable laws, rules, regulations, policies, and procedures; researching and gathering data; preparing reports and correspondence; answering phones; and scheduling meetings.
• Must be physically present in the office to effectively perform job duties and responsibilities.
• Must have a valid driver's license, satisfactorily complete a background investigation, fingerprinting, and participation in direct deposit are requirements for employment.

Nice To Haves

• High School Diploma or equivalent

Responsibilities

• Monitor and perform accurate indexing, scanning and quality control of investigative documents and case files.
• Review case preparation and processing, including the compilation of investigative documents into a final investigative report template.
• Ensure deadlines are met and cases are processed in accordance with internal timeframes.
• Monitor and perform data entry to ensure up-to-date records regarding investigations, inspections, Daily Activity Reports, training logs and other activities of the field office.
• Assigned Purchasing Card responsibilities.
• Act in the capacity of procurement liaison.
• Responsible for procurement preparation and approval.
• Track purchase orders and invoices to ensure timely submission to Finance & Accounting and ensure invoices are correct prior to submission.
• Maintain purchase orders, invoices and billings, reimbursements request and travel vouchers.
• Responsible for completing the monthly Reconciliation Report, monitoring encumbrance reports and verification of orders.
• Assist with training and orient administrative support staff and investigative staff with paperwork for employment.
• Act as the property delegate, ensuring accurate records are maintained.
• Responsible for surplus equipment processing and handling incoming new equipment.
• Oversee all supplies, furniture, and equipment, including computer needs, equipment repairs, forms management and implementation, maintains an adequate inventory of forms and office supplies.
• Compile statistics and produce reports required by Headquarters.
• Respond verbally to complaints and inquiries from consumers and licensees and prepares correspondence regarding investigative cases.
• Perform other duties as required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions (for more information, please click www.myfrs.com)
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED