REGULATORY PROGRAM SPECIALIST

State of Florida • Tallahassee, FL

3d • Onsite

About The Position

The Bureau of Operations, Operational Support Services Unit, is seeking a qualified candidate to join our dynamic team! The ideal candidate will work independently to support leadership through expert analysis, policy refinement, procedural improvement, and organizational consultation.

If you’re ready to step into a pivotal role where your analytical strengths and independent work style will truly shine, make this
your opportunity to be a key player on
a strong team
within the Bureau of Operations that makes a real difference to our division.

Requirements

• Knowledge of Florida Statutes, and Department of Health rules governing purchasing and contracts.
• Knowledge of supervisory or administrative principles and practices, ability to understand & apply applicable laws, rules, regulation, policies & procedures.
• Ability to establish & maintain effective working relationships with others.
• Ability to provide technical assistance regarding program, applicant or licensee issues.
• Ability to provide consultative assistance to others.
• Ability to communicate effectively; both verbally & in writing.
• Ability to maintain confidentiality.
• Ability to perform proficiently under pressure.
• Knowledge and skills performing operational or compliance audits.
• Knowledge and skills in utilizing computers and software.
• Certified Paralegal or Minimum of two-years of experience as a Legal Assistant
• Must be willing to physically come in the office to perform the duties & responsibilities of the position.

Responsibilities

• Aiding with policy improvement, practices, records, methods, procedures, and organizational structure.
• Serve the Deputy Agency Clerk and Custodian of Records.
• Interpret laws, executive orders, agency rules, administrative orders and government regulations, or provisions related to the administrative procedures act.
• Conduct research and performs quality assurance audits related to reports on adverse actions reported to the National Practitioner Data Bank (NPDB), National Council of State Boards of Nursing (NCSBN) and agency filings.
• Uses skilled decision-making techniques in evaluating, planning, and integrating analysis of data to formulate solutions, strategies, and makes recommendations to management to improve the filing and reporting process.
• Receive, review and report as necessary applicants, licensees’ and unlicensed activity that meets reportable parameters as identified by the NPDB.
• Assists management with communicating with NPDB, NCSBN and external customers to resolve any filing or reporting disputes.
• Assists management with the bi-annual Federal Audit working with the NPDB and NCSBN.
• Review, file, serve and/or distribute all documents in compliance with the Florida Statutes, (i.e.: orders, appeals, administrative complaints, licensure denials, emergency suspension orders, etc.) into the agency licensing system LEIDS.
• Ensures that final orders and emergency orders are complete and accurate and makes independent determination as to whether indexing is required by Section 120.533(1)(F)1,2, Florida Statutes.
• Ensure that all documents filed are indexed and stored in appropriate computerized folders then uploaded into the agency document repository Axiom Pro for Indexing and Reporting.
• A quality check of data and the index naming convention is required for each document processed.
• Reports applicable orders to Federations, Associations and Federal Agencies with credential information related to the licensee as requested by the licensing boards.
• Analyzes data and compiles reports relative to section for quarterly expenditure reporting.
• Assists management with the development and monitoring of contracts or other formal agreements, between the Department and its authorized agents.
• Consults with the section manager and make recommendations for the installation of new procedures and management techniques such as production planning control, work measurement and quality control.
• Performs related work as required.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed