Regulatory Compliance Specialist - Nutrition

Brenntag•Wayne, NJ

About The Position

Job Summary: The Regulatory Compliance Specialist supports the daily operations of the Regulatory Compliance and Document Management function within Brenntag’s Quality and Regulatory organization. This role ensures that product setup, supplier documentation, and TraceGains workflows are executed accurately and efficiently to maintain compliance across Brenntag’s North American portfolio. The Specialist collaborates cross-functionally with Quality Assurance, Product Management, Regulatory Affairs, and Operations to ensure all regulatory and documentation activities are performed in alignment with internal standards, customer expectations, and applicable regulations. This position plays a key role in maintaining data integrity and document accuracy within Brenntag’s systems to support compliant, timely, and customer-ready operations. Job Description: Documentation Management and Product Setup Support the creation, activation, and maintenance of product profiles in TraceGains and internal ERP systems. Link supplier documentation and ensure all required records are associated with approved products. Review incoming documentation for completeness, accuracy, and regulatory compliance prior to approval. Assist in the coordination of product setup, approval, and inactivation processes, ensuring consistency across systems. Maintain version control and traceability of product-related documentation. Supplier Documentation and TraceGains Oversight Request, track, and review supplier documents (e.g., SDS, statements, questionnaires) to ensure compliance with Brenntag and regulatory requirements. Monitor document expirations and proactively follow up with suppliers to prevent gaps in compliance. Route documents through TraceGains workflows for review and approval according to established procedures. Support document audits and contribute to continuous improvement of document turnaround and accuracy metrics. Regulatory Requests and Customer Support Assist in the resolution of internal and external regulatory documentation requests, ensuring timely and accurate responses. Assisting the group with complex documentation inquiries and projects. Provide internal support during audits or customer inquiries by ensuring documentation readiness and accessibility. Change Management and Regulatory Support Assist in reviewing supplier change notifications and evaluating potential impacts on product specifications or documentation. Support updates to product data and specifications resulting from regulatory, supplier, or internal changes. Contribute to maintaining compliance with FDA, Health Canada, and related frameworks through accurate recordkeeping and collaboration with management. Systems and Process Optimization Ensure alignment between TraceGains, ERP, and SharePoint systems for accurate data traceability. Participate in documentation improvement initiatives and recommend enhancements to digital workflows. Support training activities related to documentation management, system use, and regulatory requirements. Other duties as assigned.

Requirements

Bachelor’s degree in Regulatory Affairs, Food Science, Chemistry, Biology, or a related scientific discipline.
Minimum 5 years of experience in regulatory compliance, documentation management, or quality assurance within food, nutrition, chemical, or related industries.
Working knowledge of North American regulatory frameworks.
Experience using documentation management systems such as TraceGains, SharePoint, or ERP platforms.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams).
Demonstrated ability to collaborate effectively across functions in a remote, fast-paced environment.

Responsibilities

Support the creation, activation, and maintenance of product profiles in TraceGains and internal ERP systems.
Link supplier documentation and ensure all required records are associated with approved products.
Review incoming documentation for completeness, accuracy, and regulatory compliance prior to approval.
Assist in the coordination of product setup, approval, and inactivation processes, ensuring consistency across systems.
Maintain version control and traceability of product-related documentation.
Request, track, and review supplier documents (e.g., SDS, statements, questionnaires) to ensure compliance with Brenntag and regulatory requirements.
Monitor document expirations and proactively follow up with suppliers to prevent gaps in compliance.
Route documents through TraceGains workflows for review and approval according to established procedures.
Support document audits and contribute to continuous improvement of document turnaround and accuracy metrics.
Assist in the resolution of internal and external regulatory documentation requests, ensuring timely and accurate responses.
Assisting the group with complex documentation inquiries and projects.
Provide internal support during audits or customer inquiries by ensuring documentation readiness and accessibility.
Assist in reviewing supplier change notifications and evaluating potential impacts on product specifications or documentation.
Support updates to product data and specifications resulting from regulatory, supplier, or internal changes.
Contribute to maintaining compliance with FDA, Health Canada, and related frameworks through accurate recordkeeping and collaboration with management.
Ensure alignment between TraceGains, ERP, and SharePoint systems for accurate data traceability.
Participate in documentation improvement initiatives and recommend enhancements to digital workflows.
Support training activities related to documentation management, system use, and regulatory requirements.
Other duties as assigned.