Regulatory Administrator- Part 135

CAE • Dallas, TX

6d • Onsite

About The Position

CAE is seeking a detail‑oriented Regulatory Administrator to support our Regulatory Compliance team for Part 135 operator training programs. In this role, you will help ensure accuracy, audit readiness, and timely management of documentation required under FAA regulations. You’ll work closely with operators, training managers, and internal teams to maintain compliance and support safe, effective training operations.

Requirements

• College Diploma required
• Knowledge of FAA regulations and regulatory documentation processes.
• Strong attention to detail, accuracy, and document‑control discipline.
• Excellent communication and customer‑service skills.
• Highly organized; able to manage multiple tasks independently.
• Proficient in Microsoft Office and able to learn new systems quickly.

Nice To Haves

• Aviation experience and familiarity with U.S. FAA regulations for Part 135 operations.
• Knowledge of FAR Parts 61, 91, 121, 135 Appendix E & F, FAA Order 8400.10.
• Experience using SharePoint, PowerApps, Power Automate, or similar process‑automation tools.
• Background in compliance, auditing, aviation operations, or document control.

Responsibilities

• Conduct audits of Part 135 Operator Specifications, Training Programs, Checklists, SOPs, Maneuvers, Instructor and Check Airman lists, Ops‑Specs database, STARS entries, and related materials.
• Maintain, upload, and track manuals and documentation for ~80+ operator certificates.
• Assist with onboarding new Part 135 operators and collecting all required documentation.
• Run reservation reports and manage the Part 135 training dashboard for upcoming training events.
• Audit incoming documents for accuracy, regulatory compliance, and currency.
• Resolve conflict reports and identify issues requiring follow‑up or investigation.
• Maintain systems tracking Instructor, Check Airman, and TCE training records.
• Support 24‑month operator audits as scheduled or as needed.
• Notify operators of instructor‑status changes and coordinate with training managers on replacements.
• Cross‑train within Regulatory Compliance to support coverage and process improvement.
• Maintain a suspense system to ensure manuals and training documents remain FAA‑compliant.
• Audit team‑generated documents as part of quality control.
• Prepare reports, compile data, and maintain digital records using CAE’s systems.
• Participate in meetings related to compliance updates and regulatory issues.
• Conduct meetings with training managers to confirm Check Airman information.
• Participate in Safety Management Systems (SMS) training and departmental learning.
• Assist with inbound/outbound calls to operators and internal teams.
• Serve as a central point of contact for operators requiring clarification on compliance issues.
• Create and maintain process documentation in shared systems.

Benefits

• Comprehensive medical, dental, vision, and EAP plans.
• 401(k) and employee stock purchase programs with CAE match.
• Generous paid time off, including parental leave and vacation.
• Company‑paid life insurance, AD&D, short‑term disability, and caregiver support.
• Optional benefits including legal coverage, dependent life insurance, pet insurance, and FSAs.
• Programs supporting employee well‑being and work‑life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree