Registrar (For 2026-2027 Year)

Humboldt Unified School District•Prescott Valley, AZ

5d•Onsite

About The Position

Responsible for all confidential student information; compilation, data input, distribution and preservation for the entire student body, both past and present. Organizes and monitors the registration and withdrawal process. Maintains school student enrollment and academic records. Edits, stores, prepares and distributes reports on grades.

Requirements

Ability to operate standard office equipment
Knowledge of general office administrative operations
Ability to communicate effectively verbally and in writing
Ability to do mathematical computations
Ability to maintain confidentiality
Produce accurate work and complete assignments with minimal supervision
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
Ability to work cooperatively and courteously with staff, students, parents and community members
Knowledge of applicable Federal and State laws, district procedures and Board policies
Ability to handle confrontation and conflict without an emotional response
High School diploma or equivalent
1 year previous clerical experience
Any equivalent combination of training, education and experience that meets minimum requirements
Criminal justice/Fingerprint clearance
Demonstrated general proficiency in computer programs such as Microsoft Excel, Word, Google Suite and job specific computer programs.

Responsibilities

Requests copies of transcripts and related records for all new incoming students.
Verifies that all required data (registration forms, special needs surveys, language surveys, immunization records, birth certificates, transcripts, proof of residency) are included in each student’s file
Distributes special needs surveys to teachers for new HUSD students; collects completed surveys and follows up on any indicated problems
Fulfills transcript requests and all other related records for all current and past students
Translates and inputs all new incoming students transcript grades into SIS
Processes and verifies information for all withdrawing and non-attendance students
Runs progress reports every 3 weeks for the entire school
Each semester runs a Mark Verification for verification purposes, as well as runs an “Fail” list
Each semester collects all teacher grade books and finals
Collects SAT, ACT, PSAT, AP test scores and inputs and files test results in student’s files as well as distributes student/parent copies
Compiles and summarizes necessary data for various intricate AZ state reports; runs various reports in SIS for faculty and staff as needed
Creates, organizes and maintains cumulative folders for all present and past students’ files
Assists Senior Counselors with grad lists, name verifications, diploma ordering and sign offs of senior cards and creates archive files for senior class
Trains and supervises Records Aide on various assignments to be completed
Researches any controversial student legal guardian issues as they may arise
Keeps abreast of all legal regulations as they pertain to student cumulative folder information release, confidentiality, record retention and disposition
Creates and maintains a comprehensive Registrar Department Procedure Handbook as well as an up to date flow chart of student registration procedures; trains and implements
Manually inputs grades for online courses (Bears Den, TLC, CTED and BMOA)
Keeps Parchment.com up to date with the latest transcripts and fills orders for outgoing transcripts