Registrar

Morris Brown College•Atlanta, GA

About The Position

The Registrar serves as the custodian of the records for students and ensures compliance with FERPA and other regulatory bodies. This person maintains the academic record of all students and plans and implements the registration process for classes. He/she works with other administrators to coordinate times and locations for class meetings and resolve scheduling conflicts. Other responsibilities include keeping records of all college classes and curriculum prerequisites, maintaining the student catalog, determining students' graduation eligibility, planning commencement activities and preparing information such as honors lists, transcripts, and class rankings. The Registrar provides bold leadership in strategic planning, management, enrollment management, academic program development and review, academic technology improvements within using Populi effectively, partnership initiatives, and faculty development. Furthermore, the Registrar will be responsible for supporting all academic/enrollment affairs and priorities as associated with becoming fully accredited through the Transnational Association of Christian Colleges and Schools (TRACS) and yearly renewal with The Georgia Nonpublic Postsecondary Education Commission (GNPEC). Morris Brown College is undergoing significant transformation towards becoming a nationally recognized, globally engaged research and education enterprise. The Registrar will assist in the fulfilment of this goal. The Registrar works closely with Academic Affairs, Institutional Effectiveness, and Enrollment Management. The Registrar reports to the Provost and Senior Vice President of Academic Affairs.

Requirements

Bachelor's Degree required.
A minimum of three years of progressive experience working in a Registrar's office at an institution of higher education, with significant level experience in these areas; or an equivalent combination of education and experience.
Full-time 40 hours per week position minimum.
Working hours will occasionally include evenings and weekends during peak periods including registration.

Nice To Haves

Up to five years of progressive experience working in a Registrar's office at an institution of higher education, with significant level experience in these areas.
Significant direct supervisor experience and administrative leadership of multifaceted operations involving numerous professional, students and support personnel.

Responsibilities

The Registrar will preserve the integrity, accuracy, and privacy of all academic records, and to efficiently distribute these records in full compliance with applicable policies, laws, and regulations.
The Registrar will serve as the custodian of the records for students and ensure compliance with FERPA and other regulatory bodies (i.e. TRACS, IPEDS, GNPEC, Department of Education etc.).
The Registrar will process graduation audits and evaluations of student records to ensure that general education and specific program requirements are completed before conferring degrees, certificates, and diplomas; review and make decisions about student records when conflicts arise.
The Registrar will monitor all enrollment activities in partnership with other departments including working closely with the VPAA, Department Chairs, Director of Online Learning, Enrollment, and other staff.
The Registrar will monitor the accuracy and consistency of evaluation of transcripts from accredited colleges and universities in the United States and other countries; award elective or equivalent credit for eligible courses, as appropriate.
The Registrar will support and coordinate graduation and commencement-related operations, including graduation application processing, candidate review, degree clearance, regalia coordination, student communication, ceremony preparation, and related administrative functions.
The Registrar will hear and resolve appeals regarding graduation issues, grade changes, academic probations and dismissals, grade point averages, course equivalencies, transfer credit, and credit from foreign colleges.
The Registrar will provide and present reliable information to the Provost, Department Chairs and faculty regarding grades, incompletes, articulation, degrees and certificates, advising issues, publications, and transfer of courses.
The Registrar will use Populi and other existing programs for all functions related to the Registrar office including student grades, tracking retention, persistence, graduation rates, withdrawals, course completions, degree audits, and program completions.
The Registrar will oversee and support the effective use of student information systems and academic technology platforms, including Populi, Brightspace, and other related systems, to ensure accurate enrollment, course management, grading, and student record processes.
The Registrar will draft, manage, and distribute official academic and registration communications to students, faculty, staff, and leadership regarding deadlines, enrollment verification, schedule changes, graduation matters, academic standing, record updates, and other Registrar-related matters.
The Registrar will develop, design, and implement various procedures and processes to increase department efficiency and effectiveness; The Registrar will be responsible for the input of enrollment data; establish and maintain automated records and files; assures accuracy and completeness of input and output data related to Admissions and Records transactions.
The Registrar will monitor and maintain the degree audit process and implement procedures that will enhance the student experience.
The Registrar will collaborate with Academic Affairs, Enrollment Management, Information Technology, Institutional Effectiveness, Online Learning, faculty, and department chairs to improve operational processes, strengthen student-facing services, and support institutional goals related to academic administration and student success.
Other duties as assigned by the Provost or the President.