Registrar
About The Position
The Academies of Math and Science (AMS) is a network of high-performing public charter schools dedicated to providing rigorous, college-preparatory education to students in underserved communities. For more than 20 years, we have focused on academic excellence, equity, and strong support systems that ensure every student can thrive. We are seeking a highly organized and detail-oriented School Registrar to support campus operations and ensure accuracy and compliance across student data, enrollment, and state reporting requirements. The School Registrar serves as the primary point of contact for all student enrollment, records processing, and state compliance submissions. This role ensures accurate management of student data in the Student Information System (SIS), supports attendance and reporting timelines, and provides guidance to families throughout the enrollment lifecycle. The ideal candidate is detail-driven, systems-oriented, able to work efficiently in a fast-paced school setting, and committed to the AMS mission.
Requirements
- High school diploma or GED
- Strong attention to detail and organizational skills
- Proficient in Microsoft Office Suite and general technology platforms
- Ability to learn and adapt to new software and systems quickly
- Strong written and verbal communication skills
- Ability to manage confidential information responsibly
- Must hold or be able to obtain an active IVP Level One Fingerprint Clearance Card
- Successful completion of a criminal background check
Nice To Haves
- Experience in school operations, compliance, or registrar work
- Experience with student information systems (PowerSchool, SchoolMaster, or equivalent)
- Bilingual Spanish-speaking preferred, not required
Responsibilities
- Manage the full enrollment and withdrawal process for new and returning families.
- Evaluate enrollment documentation and request records from previous schools.
- Respond to external record requests in compliance with regulations and timelines.
- Maintain up-to-date and accurate student information in the SIS.
- Monitor enrollment capacity, class assignments, waitlists, and student status.
- Maintain cumulative student records, both digital and physical, ensuring confidentiality and compliance.
- Support attendance tracking, reporting, validation, and submission to the Arizona Department of Education.
- Facilitate the 45-day screening report and additional state-required reporting tasks.
- Generate and distribute reports including attendance sheets, class rosters, and report cards.
- Support families with enrollment questions, school tours, documentation needs, and onboarding tasks.
- Ensure accuracy of program designation coding (EL, SPED, Title I, etc.).
- Collaborate with school administration and network-level enrollment and compliance teams.
Benefits
- Competitive compensation and bonus eligibility
- Full benefits including medical, dental, vision, disability, life insurance, retirement with employer match, and paid time off
- Supportive and mission-aligned work culture
- Ongoing training, onboarding support, coaching, and professional development
- Opportunities for advancement across a rapidly growing charter network
- Work that has meaningful impact in communities that need it most
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
