Registrar's Administrative Coordinator

University of Arkansas System • Fayetteville, AR

6d • $45,000

About The Position

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary. The Registrar's Administrative Coordinator reports directly to the University Registrar and manages all records and activities related to contracting, procurement, and accounting for all registrar coordinated activities including service contracts for commencement, software to coordinate the organization of all curricular programs and courses, and platforms for the coordination of classroom spaces on campus. This position also coordinates the recruitment, hiring and retention of all registrar office staff and maintains hardware and supplies inventory for both on and off campus registrar sites as well as managing staff travel documentation. This position also works closely with the Enrollment Services Chief of Staff and financial officers for budgeting and the coordination of events and professional development. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• The formal education equivalent of a high school diploma
• At least one year of specialized training in business management, business education, or a related field
• At least three years of experience in administrative support
• At least one year in a supervisory or leadership capacity
• Strong organizational skills
• Proficiency in Microsoft Office Suite

Nice To Haves

• Familiarity with state and university travel procedures
• Budgeting and inventory control experience
• Experience using Workday as an administrator
• Experience with online meeting software such as Zoom and/or Microsoft Teams

Responsibilities

• Manages all records and activities related to contracting, procurement, and accounting for all registrar coordinated activities including service contracts for commencement, software to coordinate the organization of all curricular programs and courses, and platforms for the coordination of classroom spaces on campus.
• Coordinates the recruitment, hiring and retention of all registrar office staff
• Maintains hardware and supplies inventory for both on and off campus registrar sites as well as managing staff travel documentation.
• Works closely with the Enrollment Services Chief of Staff and financial officers for budgeting and the coordination of events and professional development.
• Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Benefits

• university contributions to health, dental, life and disability insurance
• tuition waivers for employees and their families
• 12 official holidays
• immediate leave accrual
• a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees