Registrar/Database Administrator

POPE JOHN PAUL II HIGH SCHOOL•Hendersonville, TN

just now

About The Position

JPII seeks a detail-oriented and highly skilled Registrar to manage student records, enrollment data, and academic reporting. This role is critical to ensuring accurate data systems and smooth academic operations across the school. The Registrar serves as a member of the Academic Council and works collaboratively with all departments to support the school's academic mission.

Requirements

Bachelor's degree
Exceptional attention to detail and strong analytical skills
Effective communicator with strong written and verbal communication abilities
A prompt and responsible service ethic
Willingness and ability to collaborate and forge positive relationships with all members of the school community
Strong proficiency in Microsoft Excel (advanced formulas, data validation, reporting)
Demonstrated experience working with databases and student data systems
Prior experience with Veracross or a comparable SIS strongly preferred
Experience with LMS integrations and educational technology systems
Ability to handle confidential information with discretion

Nice To Haves

Experience in an independent, private, or Catholic school setting
Familiarity with SIS platforms (Veracross, Blackbaud, Powerschool, etc.)
Familiarity with LMS platforms (Canvas, Google Classroom, etc.)

Responsibilities

Maintain permanent records, including official transcripts for current students and alumni
Manage and audit data within the school's Student Information System (Veracross)
Audit and ensure that current students and transfer students are meeting graduation requirements
Work with the Academic Council, counselors, and Dean of Faculty to create the master schedule, process course registration, create student schedules, and approve schedule changes in a timely manner while ensuring balanced course loads
Review and adjust class configuration in Veracross including grade conversion scale for GPA, class meeting times, and locations
Review, adjust, and post grades to report cards and official transcripts
Oversee grading periods, report cards, schedules, and academic history
Maintain demographic records in Veracross
Serve as a primary point of contact for transcript requests and academic records
Communicate with alumni, parents, and current students regarding transcript requests and academic records
Work closely with academic and administrative departments to understand their data needs and provide solutions
Develop queries in Veracross as needed by administration, academic council, and faculty
Communicate with Veracross account manager and the help desk
Coordinate with IT to support any data needed for integration with other systems
Train and work with new and current faculty on the use of Veracross
Support enrollment, scheduling, and year-end academic processes
Manage and support LTI integrations between SIS and learning platforms
Produce reports using Excel and database tools for academic and administrative use
Innovate and experiment to find novel and efficient ways to complete tasks and solve problems