Regional Recovery Coordinator - Region 9 - 31001695

State of Florida•Sarasota, FL

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”. Position Overview and Responsibilities: The Recovery Regional Coordinator for Region 9 serves the following counties: Charlotte, Collier, Glades, Hendry, Lee, Sarasota. This position specializes in Recovery and Mitigation related activities and provides technical, fiscal, and grant management assistance to applicants and subrecipients as required by the processes and procedures of Federal Emergency Management Agency’s (FEMA) Public Assistance (PA), Individual Assistance (IA), and Hazard Mitigation (HM) programs. In addition, this position also conducts trainings on Recovery programs as needed by the counties they serve. The duties include, but are not limited to: In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Requirements

Ability to understand, interpret, and apply relevant Florida Administrative Code, Florida Statutes, and Code of Federal Regulations as well as FDEM policies and procedures related to contract/grant development, contract/grant management, and payment processing procedures.
Ability to provide technical assistance to state and local governments and other entities on contracts/grants and payments.
Ability to monitor grantee compliance with program requirements through review, analysis, and processing of financial and program deliverables including expenditure, budgeting, staffing and progress reports, audits, and requests for payment.
Demonstrated ability to manage all aspects of contract/grant management, including preparation of funding agreements, processing of requests for reimbursement, and monitoring project agreements.
Knowledge of and ability to apply basic accounting and auditing principles and procedures.
Ability to communicate effectively through verbal and written communication.
Skilled in Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.
Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
Ability to work independently as well as under close supervision in approach to job tasks and assignments.
Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time.
Ability to travel frequently, occasionally overnight, and to work non-traditional hours during emergency events and assume disaster relief duties as directed.
Ability to utilize problem-solving techniques.
Ability to establish and maintain effective working relationships with others.
Applicant should reside in, or have the ability to relocate to, the region in which this position is identified. Relocation is at the expense of the applicant if selected.
A minimum of four years’ field experience in Public Administration, Emergency Management, or a related field. A post-secondary degree from an accredited institution in a related field may substitute for the experience on a year-for-year basis.
Valid driver’s license.
Ability to lift up to 50 lbs. unassisted.
Must reside in Polk, Hardee, Desoto, Highlands, or Okeechobee or have the ability to relocate to one of the aforementioned counties. (Relocation is at the expense of the applicant if selected.)

Responsibilities

Provide technical, fiscal, and grant management assistance to subrecipients as it relates to the required processes and procedures of FEMA’s PA, IA, and HM programs.
Conduct trainings on Recovery programs as determined necessary.
Facilitate the accurate sharing and exchange of information between the subrecipient, FDEM staff, and FEMA, creating an environment that promotes open communication and allows for more timely and successful completion of the PA process.
Respond to disaster-affected areas to support local emergency management operations, coordinate information sharing, support critical logistics missions, provide policy guidance including FEMA’s PA eligibility criteria, coordinate and conduct damage assessments, and support requests for federal disaster declarations.
Consult with FDEM and FEMA field staff regarding project issues and effectively communicate recommendations and solutions to subrecipients.
Coordinate, facilitate, and conduct meetings, trainings, and workshops to provide the information and instruction necessary for the subrecipient to successfully navigate and properly complete all steps in the Florida Public Assistance system (FLPA).
Conduct outreach regarding IA programs as necessary and assist applicants by providing technical assistance as requested.
Travel frequently to and maintain a consistent physical presence at the subrecipient’s location, allowing for the subrecipient to have steady access to technical assistance.
Prepare reports regarding the status of awarded agreements.
Coordinate and participate in regional meetings, workshops, trainings, and exercises, including instructing Florida Recovery Academy courses.
Perform other duties.