Regional Office Assistant - Western Great Lakes Region

Young Life • Grand Rapids, MI

6h

About The Position

The Western Great Lakes regional office is seeking to hire a part-time Regional Office Assistant, to work closely with the Regional Director and Regional Administrator, to provide support in the following areas related to HR and external communications— Help manage the “pool” of regional staff candidates Facilitate the regional interview processes Prepare areas for new hires (on-boarding) Prepare new staff (on-boarding) Facilitate individual on-boarding review Manage regional evaluation timeline for full-time staff Conduct exit interviews for departing staff Maintain our regional website and blog Manage regional social media accounts Send out monthly regional prayer updates via email Write quarterly donor thank you notes Additional Information This part-time position is 10-15 scheduled hours per week Personal fundraising is expected for this position; Personal Donor Development Training provided Bi-weekly check-ins with Regional Director and Regional Admin for task prioritization and needs assessments Option to attend quarterly regional staff meetings (various locations) Regional Office Assistant Summary: This position assists the regional administrator position and provides regional administrative support.

Requirements

• Previous administrative assistant experience preferred.
• Must be able to type 55 to 60 words per minute with few errors.
• Proven data entry skill, which must be accurate and rapid.
• Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)
• Strong organizational skills with attention to detail.
• Must have good grammar, with strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Must be detail-oriented while successfully accomplishing multi-tasks.
• Proven relational skills with both kids and adults.

Responsibilities

• Written and Verbal Communication Provide general office support, including correspondence, filing and mailing.
• Answer phones.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Send thank-you letters to donors.
• Interact with all area and regional staff, volunteers, area and regional committees and regional management teams.
• Assist in Administration Process and track donations.
• Maintain donor and leader databases, ensuring area leader forms, driver questionnaires and background checks are up-to-date.
• Manage monthly purchase card expenses, field development tool (FDT), regional and staff expense reports.
• Provide personnel support for regional staff, including Human Resources and personnel action requests (PARs).
• Coordinate regional fundraising events and other regional events.
• Assist with annual camping administration.
• Assist regional administrator and regional director with workload.
• Maintain, organize and facilitate monthly deadlines, including camp and work crew allocation, annual budgets and compensation.
• Provide staff care, including birthdays, monthly reports and assignment care packages.
• Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.
• Facilitate paperwork to open and close area ministries across the region.
• Manage and execute area transfers.
• Manage Mission Security application for staff within region.
• Update the MSite.
• Provide administrative support for volunteer-led areas and areas in a staffing transition.
• Assist with additional work from regional staff.
• Assist in Event Planning Plan, coordinate and facilitate regional events including: Regional staff training days Committee chair days Regional meetings Regional camps Leadership weekends

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED