Regional Human Resources Generalist

BakerHostetler Career • Columbus, OH

2d

About The Position

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following under the direction of the Regional HR Manager. Other duties may be assigned. Staff Recruitment and Onboarding Support the full cycle recruitment of staff, from job posting to interviewing and hiring. Conduct new employee orientations and ensure a seamless onboarding experience. Build and maintain relationships with recruitment agencies and job boards. Office Administration Ensure all secretarial and administrative support positions are staffed on a daily basis. Regulate workflow within the office and allocate overflow and coordinate team projects. Manage new hire and maintenance of HR records such as: employee personnel files, employee information forms, job performance evaluations, changes in pay status forms, Personnel Action Notices (PANs), , I-9 forms, FTE, inactive personnel files, and termination checklist. Review and approve employee timecards to include edits . Monitor leave of absence requests and vacation/PTO schedules to ensure office staffing needs. Handle requests for non-compensation verifications of employment. Conduct staff exit interviews to determine reasons behind separations. Assist in coordination of special projects as requested, including, but not limited to the annual Staff Appreciation events. Coordinate health screening events and flu shots in Ohio offices. Coordinate office participation of volunteer programs throughout the year. Employee Engagement & Relations Onsite point of contact for employee queries and concerns. Help field and respond to inquiries from the professional and support staff regarding Firm policy and procedures. Foster a positive work environment through effective communication and conflict resolution. Implement and oversee employee engagement initiatives and activities. Onsite point of contact for sensitive employee relations issues. Performance Management Assist in coordinating the annual performance evaluation program and goal setting for attorneys and professional/support staff. Monitor and track employee performance and provide feedback and coaching as necessary. Identify training and development needs and facilitate appropriate programs. Compliance and Policy Management Ensure the Firm’s HR policies comply with all applicable laws and regulations. Coordinates compliance with federal and state regulations pertaining to ADA, EEO, FMLA, OSHA and FLSA. Maintains a current knowledge of applicable laws, rulings and regulations and recommends appropriate changes in office practices. Update and maintain HR documentation. Conduct regular audits to ensure compliance with labor laws and internal policies. Onsite point of contact for employee grievances and disciplinary actions in accordance with Firm policies. Compensation and Benefits Assist the OA and Regional HR Manager with recommendations for annual salary increases and bonuses for support staff in conjunction with approved budget. Coordinate regular salary reviews and benchmarking exercises. Assist with coordination of the local office benefits administration including communication and distribution of related forms. Support the management of employee leaves of absence, including providing guidance to employees on eligibility, completing and submitting FMLA and STD forms to Firmwide, maintaining accurate records related to leave usage, and staying updated on any regulatory changes. Investigate work-related accidents, prepare first report of injury paperwork, and submit and track Worker’s Comp claim.

Requirements

• Bachelor's degree and a minimum of 5 years of HR Generalist experience.
• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook and Excel.
• Proven aptitude to learn new software applications.
• Ability to speak effectively with all levels of clients and professional and support staff.
• Interpersonal communication skills necessary to maintain effective relationships with partners, attorneys, clients and staff, and to exhibit a high degree of responsiveness, diplomacy and professionalism in these interactions.
• Ability to respond to common inquiries or complaints from all levels of professional and support staff, clients, regulatory agencies, or members of the business community.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to calculate figures and amounts such as discounts, proportions, percentages, area and circumference.
• Ability to apply concepts such as fractions, percentages, ratios, probability, statistical inference and proportions to practical situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.
• Exhibit independent thinking and decision making.
• Ability to think strategically, develop tactics and execute pragmatically.
• Demonstrated ability to multi-task and be detail-oriented with strong organizational skills.
• Strong analytical and communication skills both oral and written.
• Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines.
• Outstanding creativity; flexibility and persistence; motivation and energy with the ability to work with little supervision and collaborate with other members of the team.
• A tolerance for uncertainty and an ability to prioritize and complete simultaneous projects with minimal supervision.
• Ability to coordinate the activities of department resources.
• Ability to work in a fast-paced environment with strict deadlines.
• Must be able to perform essential duties of the position with time constraints and interruptions.
• Demonstrate good judgment, tact, and flexibility under pressure in a mixed-matrix environment with many stakeholders and potentially competing priorities.
• Familiar with the assigned practice groups, industries, and/or geographies.

Nice To Haves

• Law Firm or professional services experience highly desirable.

Responsibilities

• Staff Recruitment and Onboarding Support the full cycle recruitment of staff, from job posting to interviewing and hiring.
• Conduct new employee orientations and ensure a seamless onboarding experience.
• Build and maintain relationships with recruitment agencies and job boards.
• Office Administration Ensure all secretarial and administrative support positions are staffed on a daily basis.
• Regulate workflow within the office and allocate overflow and coordinate team projects.
• Manage new hire and maintenance of HR records such as: employee personnel files, employee information forms, job performance evaluations, changes in pay status forms, Personnel Action Notices (PANs), , I-9 forms, FTE, inactive personnel files, and termination checklist.
• Review and approve employee timecards to include edits .
• Monitor leave of absence requests and vacation/PTO schedules to ensure office staffing needs.
• Handle requests for non-compensation verifications of employment.
• Conduct staff exit interviews to determine reasons behind separations.
• Assist in coordination of special projects as requested, including, but not limited to the annual Staff Appreciation events.
• Coordinate health screening events and flu shots in Ohio offices.
• Coordinate office participation of volunteer programs throughout the year.
• Employee Engagement & Relations Onsite point of contact for employee queries and concerns.
• Help field and respond to inquiries from the professional and support staff regarding Firm policy and procedures.
• Foster a positive work environment through effective communication and conflict resolution.
• Implement and oversee employee engagement initiatives and activities.
• Onsite point of contact for sensitive employee relations issues.
• Performance Management Assist in coordinating the annual performance evaluation program and goal setting for attorneys and professional/support staff.
• Monitor and track employee performance and provide feedback and coaching as necessary.
• Identify training and development needs and facilitate appropriate programs.
• Compliance and Policy Management Ensure the Firm’s HR policies comply with all applicable laws and regulations.
• Coordinates compliance with federal and state regulations pertaining to ADA, EEO, FMLA, OSHA and FLSA.
• Maintains a current knowledge of applicable laws, rulings and regulations and recommends appropriate changes in office practices.
• Update and maintain HR documentation.
• Conduct regular audits to ensure compliance with labor laws and internal policies.
• Onsite point of contact for employee grievances and disciplinary actions in accordance with Firm policies.
• Compensation and Benefits Assist the OA and Regional HR Manager with recommendations for annual salary increases and bonuses for support staff in conjunction with approved budget.
• Coordinate regular salary reviews and benchmarking exercises.
• Assist with coordination of the local office benefits administration including communication and distribution of related forms.
• Support the management of employee leaves of absence, including providing guidance to employees on eligibility, completing and submitting FMLA and STD forms to Firmwide, maintaining accurate records related to leave usage, and staying updated on any regulatory changes.
• Investigate work-related accidents, prepare first report of injury paperwork, and submit and track Worker’s Comp claim.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level