Regional Facilities Coordinator

Kimley-Horn•Warrenville, IL

16h•$70,000 - $85,000•Onsite

About The Position

Kimley-Horn, recognized as one of Fortune Magazine's "100 Best Companies to Work For," is seeking a Regional Facilities Coordinator. This role supports the Regional Business Manager, firmwide real estate managers, and various offices across the Midwest region. The Regional Facilities Coordinator will support office facilities, oversee build outs, and coordinate moves to ensure they align with the organization's needs. This position involves daily interactions with both internal teams and external contractors. The role is based at our Chicago West office, located at 4201 Winfield Road, Suite 600, Warrenville, Illinois (IL).

Requirements

3+years of facilities coordinator experience
Strong organization and project management skills and abilities
Good verbal and written communication skills
Ability to establish and maintain strong working relationships with team members, peers, and business partners
Ability to work professionally with all levels of the organization
Ability to prioritize and to complete tasks in a timely manner
Ability to work independently with minimum supervision
Ability to travel to existing and new office sites to coordinate and oversee office fit ups, moves, and maintenance
Minimum High School Diploma

Nice To Haves

Familiarity/comfort with construction/handyperson/facilities topics and a mechanical problem-solving mindset is a plus
Experience with technological platforms is a plus
Prefer Associates or Bachelor's Degree

Responsibilities

Coordination with firmwide real estate managers, regional business manager, regional IT manager, and local staff to facilitate office buildouts and moves, including arranging moving, furniture, supplies, cabling vendors, as well as prep and communication with vendors and local staff
Support in planning and managing the efficient utilization of building occupancy space, renovations, and office transitions
Assist office staff with maintenance and improvement issues, coordinating with vendors
Furniture surplus inventory, signage, and access management
Oversee project work performed by outside contractors; review and approve contractor work for quality, completeness, and conformity to contract specifications; consult with contractors; prepare and maintain related records and reports
Tracking regional office budgets; assisting with regional review and approval of expenses; creating and maintaining Excel spreadsheets related to business planning, other special projects as assigned
Effectively collaborate with other administrative staff, senior leaders, and outside vendors
Periodic travel 2-4 days/month to regional offices, including occasional overnight travel, when required in support of regional Midwest offices; minimal travel outside Midwest region to assist other offices

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