Regional Administrator - Sulphur, LA

Superheat•Sulphur, LA

About The Position

Looking for a smart career choice? Superheat's commitment to advancing heat treatment is in our people. We are always looking for talented, innovative, and enthusiastic individuals to support the clients we serve and share our passion to continually push the industry.

Requirements

Three to five years of high-level administrative experience
Accounting knowledge and experience using accounting systems
Superior communication and organizational skills

Nice To Haves

Experience with Client Entry Systems such as TRACK, ARIBA, SAP considered an asset
Experience with D365 (considered an asset)
Experience working with Safety Councils and DISA (considered an asset)

Responsibilities

Oversee daily field time entry and authorization in Dayforce; review and approve daily D365 transactions.
Manage accurate, timely weekly invoicing in D365, ensuring compliance with customer requirements and portal workflows (Track, Ariba, SAP, etc.).
Interpret commercial contracts to support correct billing; collaborate with Regional/Area Managers and PMO to maintain commercial data.
Prepare and deliver service project quotes; create service projects in D365 from awarded opportunities.
Partner with Finance/PMO to resolve invoicing discrepancies and set up new projects (dates, pricing, configuration).
Coordinate project scheduling with regional teams and maintain active MPA-level project updates.
Complete daily and weekly job cost reviews.
Send invoices with backup documentation; monitor accounts receivable and follow up with customers.
Support payroll, expenses, purchase orders, and AP entry.
Assist monthly finance activities; track unsigned DWAs with PMO.
Manage Certificates of Insurance; perform other duties as assigned.
Complete I‑9s, process new hires through E‑Verify, and maintain Random Drug Testing program compliance.