Recruitment Specialist - Staff Assistant (Extra Help)
About The Position
The Recruitment Specialist/Staff Assistant- Extra Help positions will fulfill staffing needs within the Administrative Services Department of the Registrar of Voters. Job duties for the Recruitment Specialist/Staff Assistant - Extra Help may include: Reviewing applicants to move through recruitment Making packets for interviews Contacting candidates to schedule interviews Conducting interviews Making conditional job offers Tracking offer status Assisting with onboarding of new hires Assist with processing of new hires into the county database Reviews documents for completeness, accuracy, and consistency with procedures prior to entry Understand and adhere to confidentiality guidelines Other administrative duties as assigned
Requirements
- Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor
- Speak and hear well enough to communicate clearly and understandably in person and over the phone
- Independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks
- Ability to sit for prolonged period of time
- Manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine
- Possess the ability to independently reason logically to reach conclusions and decisions
- Possess the ability to remain calm and appropriately focused on different interpersonal situations
- Ability to work in an office environment and work with changing priorities, deadlines, and multiple assignments concurrently
- All candidates considered for this position will be required to successfully pass a background check consisting of employment history, professional references, criminal check, and pre-employment physical
- Possession of a valid California drivers' license, Class C, and a clean driving record while employed in this classification might be required by the date of appointment
- A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record
Nice To Haves
- Demonstrated experience in managing a wide array of tasks
- Be able to understand, interpret and apply policy, procedures, and regulations
- Be able to work well in a team environment and individually
- Work well in a fast-paced environment handling multiple tasks at the same time
- Be willing to work overtime with little to no prior notice
- Interacting in a professional and courteous manner
- Anticipating and meeting customer needs in all situations
- Establishing productive and professional relationships with internal and external customers
- Valuing and participating in a free flow of information with others for the sake of a common goal
- Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure
- Demonstrating the ability to convey information clearly and articulately in an official formal situation
- Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment
- Bilingual skills are highly desirable
- Utilizing Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint.
- Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents
- Using a keyboard or data entry terminal to enter alpha and numerical data
- Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment
- Working well in a team environment
- Consistently demonstrating a positive attitude
- Exhibiting a strong work ethic
- Working independently
Responsibilities
- Reviewing applicants to move through recruitment
- Making packets for interviews
- Contacting candidates to schedule interviews
- Conducting interviews
- Making conditional job offers
- Tracking offer status
- Assisting with onboarding of new hires
- Assist with processing of new hires into the county database
- Reviews documents for completeness, accuracy, and consistency with procedures prior to entry
- Understand and adhere to confidentiality guidelines
- Other administrative duties as assigned
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What This Job Offers
Career Level
Entry Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
