Recruitment Coordinator (Part-Time)

JLM HR Consulting•Montgomery Village, MD

2d•Onsite

About The Position

We are seeking a detail-oriented and highly organized Part-Time Recruitment Coordinator to support recruiting operations across multiple client engagements. This in-person role is critical to ensuring a timely, accurate, and professional candidate experience while maintaining internal recruiting workflows, reporting deadlines, and client deliverables. The ideal candidate has a solid understanding of the recruitment lifecycle, foundational knowledge of HR principles, and thrives in a structured, deadline-driven environment where timeliness, follow-through, and attention to detail are essential.

Requirements

1–3 years of experience in recruiting coordination, talent acquisition, or HR support
Working knowledge of the recruitment lifecycle
Foundational understanding of HR principles and concepts
Experience setting up and managing job postings in an ATS and on job boards
Experience using an ATS (Breezy preferred)
Familiarity with job boards such as Indeed and LinkedIn
Strong written communication skills and attention to detail
Proficiency with Microsoft Office, Zoom, and Share Point file management strongly desired.
Strong commitment to timeliness and accountability
Ability to manage multiple priorities and deadlines
Comfortable working within established SOPs and approval processes
Reliable, consistent in-office presence during scheduled hours
Highly organized with strong follow-through

Responsibilities

Job Posting Setup & Management Set up and post job openings in the ATS (Breezy) and on external job boards (e.g., Indeed, LinkedIn)
Ensure postings are accurate, complete, and aligned with approved job descriptions
Monitor postings for visibility, accuracy, and applicant flow
Update or adjust postings as directed by the Lead Recruiter Candidate Intake, Application & Job Board Monitoring
Monitor applicant activity in the ATS at least twice daily
Monitor applicant activity on external job boards and ensure timely review of new applications
Review applications for completeness against posting requirements
Communicate promptly and professionally with candidates regarding missing documents, questionnaires, or next steps
Manually add candidates from job boards into the ATS as needed, ensuring accurate source tracking
Send and track questionnaires (when applicable), requiring completion within established timelines (48 hours)
Candidate Pipeline & Process Management Maintain accurate, real-time candidate pipeline stages in the ATS
Prepare candidate packages for internal review by consolidating materials into a single PDF
Upload candidate packages to client SharePoint folders following internal processes
Move candidates through the pipeline only with Lead Recruiter approval
Document approvals, updates, and candidate communications in the ATS
Candidate Communication & Timeliness Serve as a primary point of contact for candidates during early recruitment stages
Ensure all candidate correspondence is timely, professional, and consistent
Follow up as needed to meet document, questionnaire, and response deadlines
Maintain a positive, organized, and responsive candidate experience
Reporting & Internal Coordination Prepare and maintain weekly recruiting reports and tracking spreadsheets
Ensure drafts are ready in advance of deadlines
Participate in a weekly Thursday coordination meeting with the Lead Recruiter
Incorporate feedback following the meeting
Submit finalized recruiting reports to clients by Friday close of business