Recruiting Program Manager

MongoDB•New York, NY

6h•Remote

About The Position

This is a high-impact, foundational 'build' opportunity for a strategic operator to shape the future of MongoDB Recruiting Operations. As a key partner to TA Leadership, the Recruiting Program Manager will act as the process architect responsible for designing, deploying, and governing the operational infrastructure that will allow us to scale. This role requires a blend of deep recruiting domain expertise, strategic program design, and a relentless pursuit of operational excellence. This role can be based out of our New York Office or remotely in the USA. Key Responsibilities and Focus Areas: Process Architecture & Operational Governance Design, Drive and Enable MongoDB’s next phase of recruiting excellence, defining the standards and methodologies for how we hire across the organization Move the function from unstructured practices to rigorous, standardized excellence by implementing core methodologies, including structured interviewing, referral programs and candidate experience Establish effective workflows and govern process adherence, auditing the recruiting lifecycle to ensure consistency, compliance, and quality control across all hiring teams Identify opportunities to introduce new tooling or automation and implementation strategies to support process goals Strategic Workforce Planning & Business Alignment Partner with the Director of Recruiting Operations as the critical bridge between Talent Acquisition and Finance/FP&A, maturing the organization’s approach to headcount forecasting, capacity modeling, and position management Partner with Recruiting Leaders to translate high-level business goals into actionable hiring plans, ensuring a clear, data-backed view of pipeline health versus capacity Drive the evolution of workforce planning from basic spreadsheets to a sophisticated, integrated business function, empowering leadership with the insights needed to make agile operational decisions Program Innovation & Experience Design Architect and mobilize a comprehensive global referral strategy from the ground up, defining policy, incentives, and internal marketing to drive high-quality organic growth Own the end-to-end candidate experience strategy, mapping candidate journeys and implementing feedback loops (surveys, data analysis) to ensure a premium, consistent, and respectful experience for all applicants Serve as a trusted advisor to the business on change management, ensuring that new programs and processes are not just launched, but effectively socialized and adopted by cross-functional stakeholders Enablement & Continuous Improvement Partner deeply with the Enablement team to codify best practices into accessible playbooks, training materials, and documentation Continuously audit and stress-test the recruiting machine, proactively identifying bottlenecks and designing solutions that increase velocity without sacrificing quality

Requirements

Proven experience as a builder: 6-8+ years of experience in recruiting with a track record of designing and launching complex recruiting programs from scratch (e.g., referrals, structured interviewing) in a greenfield or high-growth environment ("0 to 1" experience is essential)
Deep Talent Acquisition expertise: You possess a sophisticated understanding of the full recruiting lifecycle and the nuances of candidate assessment, acting not just as a program manager, but as a subject matter expert
Strategic influence and autonomy: Exceptional communication skills with the ability to operate independently to leadership, building credibility with senior stakeholders and influencing change without direct authority
Process architecture skills: Experience implementing advanced hiring methodologies (Pool Interviewing, Competency-Based Assessments, Referral Programs) and creating the operational rigor required to sustain them
Financial and operational acumen : Demonstrated ability to partner with Finance/FP&A to help drive workforce planning, forecasting, and position management initiatives

Nice To Haves

Experience architecting processes specifically leveraging Greenhouse and Gem
Change Management Certification: Prosci, CCMP or Six Sigma
Project Management Certification (PMP) or Agile/Scrum experience

Responsibilities

Design, Drive and Enable MongoDB’s next phase of recruiting excellence, defining the standards and methodologies for how we hire across the organization
Move the function from unstructured practices to rigorous, standardized excellence by implementing core methodologies, including structured interviewing, referral programs and candidate experience
Establish effective workflows and govern process adherence, auditing the recruiting lifecycle to ensure consistency, compliance, and quality control across all hiring teams
Identify opportunities to introduce new tooling or automation and implementation strategies to support process goals
Partner with the Director of Recruiting Operations as the critical bridge between Talent Acquisition and Finance/FP&A, maturing the organization’s approach to headcount forecasting, capacity modeling, and position management
Partner with Recruiting Leaders to translate high-level business goals into actionable hiring plans, ensuring a clear, data-backed view of pipeline health versus capacity
Drive the evolution of workforce planning from basic spreadsheets to a sophisticated, integrated business function, empowering leadership with the insights needed to make agile operational decisions
Architect and mobilize a comprehensive global referral strategy from the ground up, defining policy, incentives, and internal marketing to drive high-quality organic growth
Own the end-to-end candidate experience strategy, mapping candidate journeys and implementing feedback loops (surveys, data analysis) to ensure a premium, consistent, and respectful experience for all applicants
Serve as a trusted advisor to the business on change management, ensuring that new programs and processes are not just launched, but effectively socialized and adopted by cross-functional stakeholders
Partner deeply with the Enablement team to codify best practices into accessible playbooks, training materials, and documentation
Continuously audit and stress-test the recruiting machine, proactively identifying bottlenecks and designing solutions that increase velocity without sacrificing quality