Recruiting Coordinator [Contract]

Fireworks AI • San Mateo, CA

1d

About The Position

We’re looking for a highly organized, detail-oriented Recruiting Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale. This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes.

Requirements

• Extreme ownership mindset — full responsibility for schedules, communications, and outcomes
• High responsiveness and urgency — you act immediately on scheduling needs; deadlines are “now/asap”
• Strong attention to detail
• Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams
• Comfort in fast-changing environments with multiple priorities in motion
• Proactive problem-solver who anticipates issues before they occur

Nice To Haves

• 1- 2 years of experience with scheduling tools, calendar management, or ATS systems (Greenhouse, Ashby, or other ATS systems)
• Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds).

Responsibilities

• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.
• Serve as the primary candidate point of contact with clear, timely communication.
• Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.
• Monitor communication from candidates and interviewers and act quickly to keep processes moving.
• Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.
• Support compliance, data accuracy, and consistent record keeping.
• Create and update process guides, checklists, and templates.
• Partner with recruiters to streamline workflows and improve recruiting operations.
• Assist with logistics, materials, and follow-ups for recruiting events.
• Collaborate with hiring managers and interviewers to ensure alignment and readiness.
• Support additional recruiting and people operations tasks as needed in a fast-paced environment.

Benefits

• Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.
• Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.
• Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results.
• Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed