Recruiting Coordinator (Part-time, Fixed-term)

onX•Missoula, MT

4h•$22 - $24•Remote

About The Position

onX is seeking a Recruiting Coordinator (Part-Time, Temporary) to support a smooth, efficient hiring process for candidates and internal teams. In this role, you’ll focus on interview scheduling, coordination, and recruiting operations support as part of the Talent Acquisition team, helping ensure we can hire high-quality talent in a consistent and timely way. You’ll take ownership of scheduling logistics and key handoff points in the hiring process, collaborate closely with Recruiters, Hiring Managers, and People Operations, and help keep hiring processes moving forward in a fast-paced, evolving environment. This role will report to the Head of Recruiting.

Requirements

1-2+ years of experience as a Recruiting Coordinator in a fast-paced environment with high attention to detail and candidate experience, including managing complex interview scheduling across multiple stakeholders and time zones.
Availability to work a consistent part-time schedule during core business hours (Mountain Time), Monday–Friday, in a distraction-limited environment that supports timely communication, scheduling coordination, and responsiveness.
Hands-on experience with an Applicant Tracking System (ATS), including interview scheduling and candidate management; Greenhouse experience is strongly preferred.
Demonstrated ability to operate with a high level of accuracy and attention to detail in a role where small errors can impact candidate experience.
Strong organizational skills with the ability to prioritize and manage multiple workflows simultaneously.
Clear, professional, and responsive written communication skills when working with candidates and internal stakeholders.
Experience partnering with cross-functional teams (Recruiters, Hiring Managers, People Operations) to keep processes moving forward.
Comfortable navigating ambiguity and adjusting quickly as priorities shift.
Experience supporting pre-employment processes (e.g., background checks, onboarding coordination) is preferred.
Demonstrated curiosity and comfort exploring new tools and technologies (including AI) to improve processes and increase efficiency.
A shared passion for and ability to demonstrate onX’s Company Values.
Permanent US work authorization is a condition of employment with onX.

Nice To Haves

Experience supporting a high-growth or tech environment
Experience supporting interview training or enablement programs
Experience supporting technical or project-based interview processes (e.g., take-home assignments, GitHub-based workflows)

Responsibilities

Own end-to-end interview scheduling across multiple roles and teams
Coordinate calendars for candidates, interviewers, and hiring managers across time zones
Manage scheduling logistics within Greenhouse (ATS) and Google Calendar
Communicate clearly and promptly with candidates to confirm availability and share interview details
Troubleshoot scheduling conflicts and last-minute changes with a high level of responsiveness
Ensure a seamless and positive candidate experience throughout the interview process
Ensure all required pre-employment steps are completed in a timely manner
Maintain accurate candidate and hiring data within Greenhouse
Support the transition of new hires from Recruiting to onboarding workflows, ensuring a smooth and organized handoff
Track and maintain completion of interviewer training across the company, ensuring new hires complete required training
Release and manage interview projects/take-home assignments for candidates (primarily via GitHub)
Partner with the Recruiting team to support consistent and scalable interview processes
Manage and maintain job postings across platforms (e.g., Greenhouse, LinkedIn, job boards), ensuring accuracy and consistency
Post and refresh roles on LinkedIn and other channels to support candidate pipeline generation
Partner with Recruiters to ensure postings are aligned with hiring priorities and employer brand standards