Recruiting Coordinator

Fieldwire•San Francisco, CA

13h•$65,000 - $75,000•Hybrid

About The Position

We’re looking for a highly organized, energetic, and detail-oriented Recruiting Coordinator to join Fieldwire’s Talent Acquisition team. In this role, you’ll be the backbone of our hiring process - owning interview coordination, candidate communication, and operational excellence that delivers a true white-glove experience. You’ll work closely with recruiters, hiring managers, and global HR partners to ensure every candidate interaction reflects Fieldwire’s high bar. If you’re passionate about candidate experience, thrive in fast-moving environments, and love keeping complex processes running smoothly, this role is for you. A day in the life of a Recruiting Coordinator at Fieldwire will find you solving problems like: Partner closely with the Recruiting team and hiring managers to successfully drive candidates through the interview and offer process Ensuring complex interview schedules run flawlessly across time zones and stakeholders Creating a seamless, thoughtful candidate experience from application through offer Keeping recruiting systems, data, and processes accurate, scalable, and efficient Success in this role requires a high degree of organization, strong communication skills, creative thinking and the ability to maintain composure in a fast-paced environment You will develop a strong understanding of the full-cycle recruiting process and have opportunities to grow your responsibilities over time as you deepen your impact on the team. Develop strong working knowledge of Greenhouse to provide administrative and system support across global software Business Units, ensuring data accuracy and smooth recruiting workflows.

Requirements

1-3+ years of experience in recruiting coordination, HR operations, or a related role
Exceptional attention to detail and strong organizational skills
Ability to prioritize and manage multiple tasks in a fast-paced environment
Ability to work under pressure, meet deadlines, prioritize effectively, and handle multiple projects.
Excellent written and verbal communication skills
A strong sense of ownership and follow-through
A passion for candidate experience and continuous process improvement
Phenomenal interpersonal skills; Excels at developing relationships across groups and functions at all levels of the organization including senior leadership
Someone who can adapt to ambiguity

Nice To Haves

Experience working in a startup or high-growth environment
Experience using Greenhouse or similar ATS platforms
Exposure to global or multi-time-zone hiring coordination

Responsibilities

Manage phone, video, and onsite interview scheduling across multiple time zones
Serve as the primary point of contact for candidates throughout the interview process
Coordinate interviews with hiring teams, executives, and cross-functional partners
Deliver a welcoming, professional, and high-touch experience for every candidate
Provide timely updates, guidance, and communication throughout the hiring journey
Act as a brand ambassador for Fieldwire during every candidate interaction
Maintain data integrity within our ATS (Greenhouse), including candidate tracking and status updates
Ensure compliance and accuracy across all recruiting workflows
Grant and support ATS access for hiring managers and interview panel members globally, walking them through system usage as needed
Facilitate and support requisition creation by ensuring requests are reviewed promptly and launched smoothly into approval workflows
Educate hiring managers on process and hiring workflows
Partner with Global TA and HR teams to gather candidate information, support offer creation, and assist in closing candidates
Manage complex candidate scheduling for remote and in-person interviews
Post open roles to company websites, job boards (LinkedIn, Indeed), and other platforms
Assist with basic sourcing activities as needed
Support job fairs, campus recruiting efforts, and networking events
Track recruiting metrics, generate reports, and support recruiting-related projects
Help update, document, and improve recruiting processes to support scale and efficiency