Recruiting Coordinator

Grocery Outlet Career•Emeryville, CA

13h•$27 - $31

About The Position

The Recruiting Coordinator is a key partner to the AOT Recruiting team, focused on recruiting operations, reporting, and candidate logistics. This role is highly administrative but requires strong analytical thinking, attention to detail, and the ability to manage complex workflows across a large national recruiting team. You will support pipeline health, reporting accuracy, assessment processing, and scheduling execution while helping ensure candidates experience a professional, organized, and timely recruiting journey. This role is ideal for someone who enjoys building structure, managing data, and keeping multiple moving parts aligned behind the scenes. This role reports to the Manager - AOT Recruiting Operations.

Requirements

2–4 years of experience in recruiting coordination, recruiting operations, HR operations, or similar administrative role
Strong proficiency in CRM/ATS systems; Salesforce experience preferred
Advanced Excel skills with ability to analyze, summarize, and present data clearly
Exceptional organization and time management skills
Strong written and verbal communication
High attention to detail with a proactive, ownership mindset
Ability to manage multiple priorities in a fast-paced, metrics-driven environment

Responsibilities

Recruiting Operations & Reporting
Pull and analyze lead generation reports across job boards, referrals, and marketing channels
Track and report on key funnel metrics including lead volume, qualified lead percentage, engagement ratios, and pipeline stage movement
Maintain and update Salesforce dashboards to ensure real-time pipeline visibility
Audit CRM data for accuracy and completeness
Support forecasting and pipeline reporting for recruiting leadership
Identify trends or gaps in lead flow and flag insights to leadership
Job Board & Lead Execution
Execute job postings across multiple platforms and ensure consistency in branding and messaging
Monitor posting performance and partner on adjustments to improve quality and volume
Support top-of-funnel initiatives including DQ questions and campaign updates
Assist with tracking source effectiveness and cost-per-lead metrics
Candidate Scheduling & Calendar Management
Manage complex scheduling across a national recruiting team
Coordinate interviews, panels, and support travel/meetings
Ensure seamless candidate communication and calendar alignment
Maintain high responsiveness and a strong candidate experience
Assessment & Evaluation Support
Support Candidate Assessments
Pull, grade, and input assessment results into Salesforce
Maintain assessment tracking dashboards
Ensure evaluation data is complete and accessible for recruiter and leadership review
Process Management & Continuous Improvement
Build and maintain SOPs for scheduling, reporting, and dashboard updates
Improve workflow efficiency and reduce manual errors
Help streamline communication between recruiters, leadership, and cross-functional partners
Support ATS/CRM process enhancements and system transitions
Recruiting Marketing & Brand Support
Assist with social recruiting initiatives and light marketing coordination
Support job board branding efforts and referral campaigns
Track engagement data tied to social recruiting initiatives