Recruiting Coordinator & Receptionist

Inertia•Livermore, CA

28d•$71,000 - $87,000•Onsite

About The Position

The Recruiting Coordinator & Receptionist will serve as the first point of contact for Inertia, supporting day-to-day office operations and recruiting coordination across teams. This is an exciting opportunity to join Inertia at an early stage and help create a welcoming, efficient, and well-run office environment. This is a full-time, in-office position based in our Livermore, CA headquarters.

Requirements

High school diploma required; Associate’s or Bachelor’s degree preferred.
4-6 years of experience in a recruiting coordinator, receptionist, administrative support role.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Professional communication abilities, and comfort with common office software.
High attention to detail and ability to handle confidential information with discretion.

Responsibilities

Support the recruiting process by scheduling interviews, partnering with candidates, recruiters, and hiring managers.
Support onboarding coordination, including preparing documents and assisting with pre-employment steps.
Maintain internal records.
Help ensure a positive, seamless candidate experience throughout the interview process.
Serve as the first point of contact by greeting visitors, candidates, and employees in a professional and welcoming manner.
Manage day-to-day front desk operations, including answering and routing phone calls and general inquiries.
Coordinate mail, packages and deliveries.
Maintain office and conference spaces.
Support conference room scheduling, visitor access, and onsite logistics.
Provide support for internal meetings and events.
Partner with HR, IT, Recruiting and Operations teams to support smooth office and hiring workflows.
Help identify opportunities to improve process, organization, and overall employee and candidate experience.