Recruiting Assistant

Quality Consulting Group•Ponce, PR

About The Position

QUALITY CONSULTING GROUP, a leader in the pharmaceutical, biotech, medical devices, and manufacturing industry, is looking for a talented, highly motivated and enthusiastic to join our team. In this role, you’ll work with a highly enthusiastic team, contributing in a world-class manufacturing industry in Puerto Rico & USA.

Requirements

Associate or bachelor’s degree (preferred) in Human Resources, Business Administration, or a related field.
Minimum of one (1) year of experience in recruitment.
Familiarity with standard hiring practices, including interview scheduling and onboarding processes.
Strong computer and desktop skills.
Excellent organizational and time management abilities.
Outstanding verbal and written communication skills in both Spanish and English.
Ability to work independently and collaboratively within a team environment.
Experience using social media for professional or job promotion purposes.
Basic proficiency with digital tools such as Google Workspace and/or Microsoft Office.
Availability to work Monday through Friday, from 8:00 AM to 5:00 PM, with flexibility to work additional hours as needed.
Willingness to work outside the primary office location, including on-site at client facilities and job fairs.
Preference for candidates residing in Southern Puerto Rico to support proximity to client locations and operational efficiency.

Responsibilities

Recruit, interview, and facilitate the hiring of qualified candidates for all open positions.
Utilize Applicant Tracking Systems (ATS) and administrative tools to manage recruitment activities.
Work with Vendor Management Systems (VMS) as required.
Perform recruitment support duties, including scheduling interviews, updating calendars, answering phone calls, and monitoring emails.
Create, update, and remove job postings across multiple platforms and service requisitions.
Collaborate closely with Recruiters to maintain candidate databases, reports, and internal systems up to date.
Prepare and post job advertisements on various platforms, including social media, LinkedIn, Indeed, and other job boards.
Assist Recruiters with candidate screening by conducting reference checks and verifying qualifications and experience.
Support Recruiters in candidate follow-up activities, including shortlisting, callbacks, and sending rejection communications.
Resolve interview-related issues promptly, such as cancellations or rescheduling.
Assist selected candidates with the onboarding process, including document preparation and coordination of orientation schedules.
Perform other related duties as assigned.