Recreation Coordinator

Los Gatos Community•Los Gatos, CA

About The Position

SUMMARY: Under general supervision of a Recreation Manager, the Coordinator is responsible for developing and administering programs related to a variety of Department activities including: aquatics, camps, classes, cultural, senior services, special events, sports, etc. This position will work closely with contractors, staff and community stakeholders to ensure high quality and engaging program offerings that support the achievement of LGS Recreation’s mission and vision.

Requirements

Bachelor’s degree (B.A.) from four-year college or university in Education, Recreation or related field and two years of related experience; or four years related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Must have the ability to write routine reports and correspondence as well as, speak effectively before groups of customers and/or employees within the organization.
Ability to perform basic math including calculations of fractions, percent’s and/or ratios.
Must have budgeting knowledge and understand how to read, create and monitor budgets.
Solid experience working with Microsoft Windows 7/8 and Office 10 which includes word outlook, processing, spreadsheets and database programs.
Must have the ability to solve problems and deal with a variety of abstract and concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to read technical information, compose a variety of documents and/or facilitate group discussions; and solve practical problems.
CPR/First Aid within 30 days of employment
Must be customer service oriented, accurate, self-motivated, and be able to use time efficiently.
Must have strong interpersonal skills and be able to direct and motivate office clerk staff to provide excellent customer service to our internal and external customers.
The employee must occasionally lift and/or move up to 30 pounds or more.
Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

Responsibilities

Maintain online program registration and content
Recruit, hire, train and supervise staff
Oversee department budget and expenditures to meet fiscal objectives
Manage day-to-day operations to ensure compliance with all LGS Recreation policies and procedures including safety, supervision, and emergency response
Secure and monitor facilities usage and transportation needed for field trips
Purchase and maintain supplies for activities
Develop strategies to motivate staff and achieve program goals
Assist in the marketing and distribution of program information
Develop and maintain collaborative relationships with all program stakeholders
Respond promptly and professionally to all stakeholder inquiries
Conduct program quality visits, monitor and evaluate the effectiveness of programs
Conduct staff reviews to assess, improve and applaud their performance
Identify and hire independent contractors to ensure safe, fun, and developmentally appropriate class offerings
Ensure vendor contracts are completed prior to class start date
Process vendor payments accordingly
Develop and monitor department budget
Develop and maintain effective program marketing and communication pieces
Organize special events
Ensure buildings and equipment are kept cleaned and maintained to standards
Evaluate and monitor program offerings and delivery of services
Ensure compliance with all LGS Recreation policies and procedures including safety, supervision, and emergency response
Other related duties as assigned