RECORDS TECHNICIAN - 60002768

State of Florida • Sebring, FL

4d

About The Position

Are you looking for a career with the State of Florida?

Can you work independently while enhancing the performance
of a highly
respected team of professionals?

What you will do:

Routine Clerical Office Duties
Maintain, organize, and update case files
Other assignments as per Supervisor of the unit
Track incoming and outgoing records
Scan, upload, and index documents
Archiving
Assign hotline cases
Communicate with the Fleet Coordinator if there are any accidents or WEX card is lost or stolen, or if vehicle becomes inoperable.
Note that any quotes for service that exceed $1500 must receive prior approval from the Fleet Coordinator.
Submit Monthly Vehicle Recap form along with Vehicle Usage Record and any receipts to Fleet Coordinator (and backup) by the 5th of each month.
Also ensure that vehicle inspections are being done. There is a 1-month, 3-month, and annual inspection due for each vehicle. This can be done by the user’s supervisor. Have the users submit the form with their monthly paperwork, and forward that to the Fleet Coordinator every month. The Vehicle Coordinator will be responsible for inspecting any pool vehicles and submitting that paperwork with the monthly report.
It is the vehicle coordinator’s responsibility to know who is using the state car. Please become familiar with drivers and their vehicles.
Assign vehicles to staff
Update a spreadsheet
Maintain unassigned vehicles

Requirements

• Knowledge of Microsoft Office products and ease of operation,
• Accurate data keeping capabilities in relation to operating procedures.
• Establish and maintain effective working relationships with others,
• Good computation skills, and
• Ability to work in a fast-paced environment

Responsibilities

• Routine Clerical Office Duties
• Maintain, organize, and update case files
• Other assignments as per Supervisor of the unit
• Track incoming and outgoing records
• Scan, upload, and index documents
• Archiving
• Assign hotline cases
• Communicate with the Fleet Coordinator if there are any accidents or WEX card is lost or stolen, or if vehicle becomes inoperable.
• Submit Monthly Vehicle Recap form along with Vehicle Usage Record and any receipts to Fleet Coordinator (and backup) by the 5th of each month.
• Ensure that vehicle inspections are being done.
• Assign vehicles to staff
• Update a spreadsheet
• Maintain unassigned vehicles

Benefits

• No state income tax for residents of Florida.
• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com)
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees