Records Technician I

Douglas County, CO•Castle Rock, CO

20d

About The Position

Interested in joining the Douglas County Sheriff's Office located between Colorado Springs and Denver in Castle Rock, Colorado? The Douglas County Sheriff's Office has an exciting opportunity for a Records Technician I! Generally, the hiring range is $50,640.00 to 63,300.00 annually. Qualifications, education and experience as it relates to the position will be taken into consideration when determining salary. Douglas County offers an excellent comprehensive benefit package including but not limited to: Medical/Dental/Vision. For a more detailed overview, please review our Employee Benefit Guide. General Duties: Under general supervision successfully performs a variety of complex clerical and communication tasks. Must be methodical in completing daily work assignments with a high degree of accuracy. Knowledgeable in information collection, entering police records, statistical computation and the maintenance and accuracy of official department records. Processing requests for criminal justice records in accordance with federal, state, and local policies and procedures.

Requirements

At least 18 years of age.
High School Diploma or G.E.D.
Two years of clerical, legal or recordkeeping experience and/or law enforcement education or a combination of both.
High level of understanding of computer programs and keyboarding.
Strong customer service skills and the ability to communicate professionally with the public in providing quality customer service.
Ability to retrieve, update and research information efficiently.
Some geographic knowledge preferred to assist in the use of the geographic database and GEO base.
Good time management, organizational skills, and attention to detail.
Understanding of a functional file system.
Ability to deal with confidential and sensitive materials and records and maintain trust.
Ability to work holidays and weekends as an essential employee.
Able to pass qualifying exams and background investigation.
Possession of a valid Colorado Driver’s License.
Must possess and maintain NCIC/CCIC certification, or ability to obtain within six (6) months of employment.

Nice To Haves

Some geographic knowledge preferred to assist in the use of the geographic database and GEO base.

Responsibilities

Ensures quality control with law enforcement report accuracy.
Merges Criminal reports from the mobile field reporting system into the law enforcement records system, scans and files reports electronically, files tickets, collects fines, provides discovery per Criminal Rule 16 to District Attorney’s Office and the State of Colorado Courts.
Verifies all electronic and handwritten documents are forwarded properly to avoid discovery violations.
Receives requests and responds in providing criminal justice records per the Criminal Justice Records Act, the Colorado Open Records Act in accordance with federal, state, and local laws. Ensures these requests are fulfilled or forwarded for processing per policies.
Records Technician I must operate with an extreme level of accuracy. Ensuring quality control with law enforcement report accuracies. Judicial mandates require timely dissemination of highly accurate records to include all reports associated with criminal, misdemeanor, and traffic cases. An error in providing these documents may cause a case to be dismissed, sanctions for the Sheriff’s Office and traumatized crime victims.
Provides accidents and traffic citations to the courts and Department of Revenue (DOR).
Provides driving privilege penalties and other legal documents in preparation of denial hearings concerning Driving Under the Influence (DUI) hearings to DMV/DOR seals and expunges criminal records as directed by the court.
Ability to understand NIBRS and verify that reports are correctly prepared based on NIBRS standards.
Prepares CCIC validations monthly. This requires technicians to authenticate the list of property and person files reported for validation.
Balance traffic ticket surcharge accounts monthly.
Utilizes local and state/federal computer/teletype systems to query, enter or cancel operational data and relay as authorized.
Able to handle an extremely busy workload and self-initiate priorities computation of Sheriff’s fees and other financial data.
Extensive detailed data entry for both criminal and traffic reports.
Daily contact with general public both in person and by phone.
Demonstrates extensive knowledge and understanding about Criminal Justice Records Act (CJRA) and inform members of the general public about laws and departmental policies in relation to availability of release; ensure established guidelines are properly enforced at all times.
Assembles, validates, and distributes a variety of reports to department staff, the public, local, state and federal agencies.
Moderately complex bookkeeping and record keeping including, the handling of large sums of money.
Processes solicitor registration applications for Douglas County.
May be assigned as a trainer for other records technicians.
Ability to assign records requests to all members of the department.
Performs other duties and jobs as required and assigned.
Division support duties at the Highlands Ranch Substation (HRSS).