Records Specialist

Kalitta Air, LLC • Ypsilanti Charter Township, MI

3d • Onsite

About The Position

We are seeking a highly organized and detail-driven Records Specialist to join our dynamic and fast-paced Maintenance QC Records team. This fast-paced, multitasking role is essential to ensuring the accuracy, integrity, and compliance of our aircraft maintenance documentation systems. The ideal candidate will thrive in a multitasking environment, demonstrate excellent computer proficiency, and have a strong eye for detail. You will work closely with maintenance stations, mechanics, and multiple departments to ensure that all documentation is accurately processed, audited, and reflected in our Maintenance, Repair, and Overhaul (MRO) system, AMOS. Tasks include auditing documents, entering data in AMOS, filing maintenance documentation and assisting with critical regulatory submissions to the FAA. If you thrive in a high-volume, detail-oriented environment and have strong computer and communication skills, we want to hear from you.

Requirements

• Have at least 1 year experience in office administration.
• Proven ability to work effectively in a high-volume, fast-paced, multitasking environment with shifting priorities.
• Strong working knowledge of Microsoft Outlook, Adobe Acrobat, and Microsoft Office Suite including Excel, Word, and Teams.
• Exceptional attention to detail with excellent data entry accuracy.
• Strong organizational and written and verbal communication skills.
• Ability to collaborate across departments and with maintenance personnel.
• Fluent computer knowledge of MS Office Components (Word, Access, and Excel) and Adobe.
• Have at least 1 year experience in office administration.
• HS Diploma or GED.
• Ability to read, write and understand spoken and written English.
• Ability to add, subtract, multiply, and divide using calculators.

Nice To Haves

• Prior experience with AMOS or similar MRO database systems (preferred).
• Prior experience in aviation maintenance, technical records, or FAA documentation (preferred).

Responsibilities

• Perform high-volume data entry into AMOS, by generating system entries to reflect maintenance actions or correcting existing erroneous entries ensuring accurate and timely updates to maintenance records.
• Audit both physical and digital documents using Microsoft Outlook, Adobe Acrobat, and other tools to ensure system entry directly reflects the work performed and compliance with FAA regulations and internal standards.
• Draft and submit FAA-required Service Difficulty Reports (SDRs), ETOPS Difficulty Reports (EDRs) and Mechanical Interruption Summary Reports (MISRs) ensuring accuracy and compliance.
• Maintain clear and professional email correspondence with mechanics, maintenance stations, and other internal teams.
• Assist other departments by locating and providing required maintenance documentation upon request.
• Monitor the receipt of all maintenance-related documents and verify completeness and accuracy against work performed.
• Ensure proper digital archiving and secure handling of all records in compliance with regulatory and internal retention policies.
• Support ongoing audits and internal process improvements.
• Perform any other duties as assigned by the QC Records Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees