Records Specialist

City of Charleston•Cleveland, OH

2d•$43,797 - $46,859

About The Position

This role will prepare, screen, route, file, and distribute public records. Examples of Duties: Under general supervision, performs administrative and technical duties in the maintenance of records and information, including the creation, receipt, maintenance, retention, and disposal of the City’s electronic and paper records. Maintains records and files in compliance with established procedures and processes, including but not limited to published reports and studies, ordinances, resolutions, contracts, agreements, leases, and maps. Searches and retrieves information from files, microfilm, computer records, databases, and document management systems in response to specific requests. Assists with preparing, auditing, and scanning records into an electronic document management system. Processes historical records collections. Releases information and documents in accordance with Freedom of Information Act requests and other applicable laws and procedures. Gathers and compiles information in response to requests from City staff. Assists with the accession, retrieval and disposition of municipal records as stipulated by official records retention schedules. Performs other duties as assigned.

Requirements

Associate's degree (AA/AS) or equivalent or equivalent combination of education and experience.
Valid driver’s license.
Working knowledge of Microsoft Office or similar software.
Able to lift boxes up to 25 pounds

Nice To Haves

Ability to accurately index and maintain records and files.
Familiarity with records digitization and electronic document management systems.
Familiarity with the Public Records Act and other local, state, and federal laws relating to the maintenance, retention, and release of a wide variety of records and information.
Familiarity with the organization and functions of city government.

Responsibilities

Prepares, screens, routes, files, and distributes public records.
Performs administrative and technical duties in the maintenance of records and information, including the creation, receipt, maintenance, retention, and disposal of the City’s electronic and paper records.
Maintains records and files in compliance with established procedures and processes, including but not limited to published reports and studies, ordinances, resolutions, contracts, agreements, leases, and maps.
Searches and retrieves information from files, microfilm, computer records, databases, and document management systems in response to specific requests.
Assists with preparing, auditing, and scanning records into an electronic document management system.
Processes historical records collections.
Releases information and documents in accordance with Freedom of Information Act requests and other applicable laws and procedures.
Gathers and compiles information in response to requests from City staff.
Assists with the accession, retrieval and disposition of municipal records as stipulated by official records retention schedules.
Performs other duties as assigned.