Records Specialist- Police Department

City of Port St. Lucie, FL•Port Saint Lucie, FL

67d

About The Position

The City of Port St. Lucie is an equal opportunity employer. This position requires the applicant to successfully pass a drug screening. Please note that this is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with other internal candidates. In order to be considered with internal candidates, please apply on the internal posting by clicking HERE. Responsible for compiling and maintaining all Police records, utilizing moderately complex and varied methods. Facilitates the development of public trust and confidence in the City. This position is Essential and is required to report to duty before, during, and immediately after a civil emergency. The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Keeps the mission, vision and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.

Requirements

Graduation from an accredited high school or possession of an acceptable equivalency diploma required.
One (1) year of general clerical experience required.
Knowledge of business English and spelling.
Knowledge of office practices and procedures.
Ability to type accurately from rough draft, plain copy, or a transcribing machine at 45 words per minute.
Ability to maintain complex records.
Ability to understand and follow oral and written instructions.
Ability to make arithmetic computations and tabulations accurately and with reasonable speed.
Ability to access, input, and retrieve information from a computer.
Ability to learn assigned clerical tasks readily and to adhere to prescribed routines.
Ability to communicate effectively in writing and orally.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to focus on the positive in every situation.
Ability to model respect for individuals, teams, and the organization.
Ability to stay centered when challenged.
Ability to establish and maintain the trust and confidence of the department and public.
Ability to work under pressure and meet deadlines.
Ability to follow through with assigned tasks.
Ability to use hands to finger, handle, or feel.
Ability to walk and reach with hands and arms.
Ability to stand and stoop, kneel, and crouch.
Ability to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application.
Applicants, including City of Port St Lucie employees, must completely detail their work experience on the employment application or risk being disqualified.

Nice To Haves

Some experience with a law enforcement agency preferred.
A comparable amount of training, education, or experience may be substituted for the minimum qualifications.

Responsibilities

Verifies codes in adherence with Federal Uniform Crime Reporting guidelines and classified incoming incident reports and documents.
Breaks down and inputs required information into the Police records system.
Accesses, analyzes and retrieves data from computer system.
Runs statistical reports for various groups and agencies.
Conducts local records criminal history checks for outside agencies.
Handles telephone and in-person inquiries from citizens, insurance companies, attorneys, etc.
Handles cash drawer. Generates receipts and balances drawer each day.
Gathers information for various reports.
Operates AS400 computer system or its current equivalent.
Operates general office equipment including desktop computer, typewriter, calculator, copy machine, fax machine, optical disk, scanner and shredder.
Performs other related duties as required.