Records Specialist I

MVA Brand • Charlotte, NC

11d • Onsite

About The Position

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a Records Specialist I to join its Charlotte, NC office. The role will be responsible for providing foundational support in records and information management. The Records Specialist I focuses on creating, maintaining, and retrieving client/matter files under close supervision, ensuring compliance with firm policies and supporting legal teams with basic file organization and access.

Requirements

• The successful candidate will have a high school diploma or equivalent; Associates' degree preferred.
• 1-3 years of previous filing experience (alpha & numeric), customer service, and/or general office experience required.
• Must have ability to lift files and boxes up to 30 pounds using a hand truck or cart.
• Candidates should have a working knowledge of Microsoft Office Suite.

Nice To Haves

• Inventory management and/or warehouse experience a plus.
• Additional education or work experience related to archives and records management, especially within a law firm, preferred.

Responsibilities

• Create, label, and maintain physical and electronic client/matter files.
• Retrieve and refile records for staff and attorneys.
• Update and maintain data in records databases.
• Assist with scanning, indexing, and archiving.
• Prepare boxes for off-site storage and track movement.
• Support retention and destruction processes.
• Perform general clerical and support duties for the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees