Records Management Specialist

Titan Technologies•Washington, DC

About The Position

Zen Strategics, a Titan Technologies company, is seeking a Records Management Specialist to support a federal Records and Privacy (R&P) program. This role will support the execution of agency records and information management activities, including records inventories, file plan development, records organization, and lifecycle management within a 100% electronic records management environment. The ideal candidate will contribute to the effective management of program records by ensuring proper classification, storage, retrieval, and disposition in accordance with federal regulations and agency procedures. This role requires strong attention to detail, the ability to work independently on assigned tasks, and the capability to support records management operations across both electronic and analog record systems.

Requirements

A DoD Top Secret clearance is required
Minimum 2+ years of relevant Records and Information Management experience
Working knowledge of: Federal records management principles and lifecycle processes
Working knowledge of: Federal Records Act (44 U.S.C.) and 36 CFR
Working knowledge of: National Archives and Records Administration (NARA) policies and General Records Schedules (GRS)
Experience supporting: Records inventories and file plan development
Experience supporting: Records organization, storage, and retrieval processes
Strong attention to detail and ability to maintain accuracy in data and documentation
Ability to perform computer-based work, including data entry, document preparation, and system navigation
Proficiency with Microsoft Office Suite and SharePoint
Strong written and verbal communication skills
Ability to work independently and collaboratively in a fast-paced federal environment

Nice To Haves

Experience supporting federal agencies or government contracting environments
Familiarity with Electronic Records Management Systems (ERMS)
Experience with records digitization or migration efforts
Exposure to CUI handling requirements and federal data governance practices
Experience supporting records-related training or user support functions

Responsibilities

Support program Records Management team in executing records and information management program activities and procedures
Assist in performing agency-wide records inventories and file plan development to ensure all records are identified, scheduled, and properly maintained
Support the organization, maintenance, storage, and retrieval of records across electronic systems, shared drives, and physical repositories
Assist with applying records retention schedules and General Records Schedules (GRS) to ensure proper lifecycle management
Support records appraisal activities, research, and data collection for scheduling and disposition decisions
Assist with digitization, migration, transfer, and destruction of records in accordance with program and NARA procedures
Utilize Electronic Records Management Systems (ERMS) to manage records throughout their lifecycle
Perform data entry, document preparation, and records tracking with a high degree of accuracy
Conduct searches and retrieval of records and information across agency systems and repositories
Assist in preparing reports, correspondence, briefings, and training materials with minimal errors
Support coordination with Federal Records Centers and NARA for records transfer and reference requests
Ensure proper handling of Controlled Unclassified Information (CUI) and sensitive records
Support records management helpdesk inquiries and provide assistance to agency stakeholders
Collaborate with program staff and contractors to support records management initiatives and program goals
Follow established quality assurance (QA) processes to ensure accuracy and audit readiness of all deliverables
Support the management of both electronic and analog records collections, including large-scale repositories and long-term retention records