Records Management Analyst - SES

State of Florida•Jacksonville, FL

9d•$45,000

About The Position

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

Requirements

A High School Diploma or equivalent; AND
Five (5) years of professional, full-time-equivalent experience in Administrative or related field.
Education may substitute for experience on a year-for-year basis.
Records Management Expertise: In-depth knowledge of principles and techniques related to effective records management, ensuring compliance with applicable regulations and standards.
Administrative Acumen: Strong understanding of administrative principles and practices, facilitating efficient operations within the organization.
Effective Communication: Proficient in the principles and techniques of effective communication, enabling clear and concise information dissemination across all levels of the organization.
Problem-Solving Skills: Well-versed in problem-solving techniques, demonstrating the ability to analyze issues and develop practical solutions.
Decisive Judgment: Ability to make timely and informed decisions, balancing organizational needs with available resources.
Organizational Skills: Competence in directing the organization and maintenance of records, ensuring systematic retrieval and safeguarding of information.
Training Development: Skilled in designing and presenting training programs focused on the principles and techniques of records management, enhancing team capabilities.
Regulatory Knowledge: Ability to understand and apply relevant rules, regulations, policies, and procedures, ensuring compliance and operational integrity.
Work Prioritization: Proficient in determining work priorities, assigning tasks, and ensuring the proper completion of assignments within established timelines.
Interpersonal Communication: Strong ability to communicate effectively with diverse stakeholders, fostering collaboration and understanding.
Relationship Building: Capable of establishing and maintaining effective working relationships with colleagues, superiors, and external partners, promoting a positive and productive work environment.

Responsibilities

Overseeing the full spectrum of military personnel activities within the Record Management group.
Management of the DD214 process, Retirement Services, and Records Management.
Monitoring personnel management activities, ensuring compliance with organizational standards, and providing career management and training for employees within the branch to facilitate their professional development.
Offering essential technical guidance on career progression and management to FLARNG Officers, Warrant Officers, and Enlisted Soldiers.
Directing and overseeing specialized administrative actions related to civilian personnel, ensuring adherence to established policies and procedures.
Managing military and civilian personnel in various administrative areas, including board procedures, enlistment and appointment processing, promotions, personnel orders, separation processing, assignment/reassignment processes, and waiver processing.
Reviewing and validating data input into various Military Personnel Data and Pay systems, such as IPERMS, AX, IPPSA, TRANSPROC, MEDCHART, MOBCOP, DOD Safe, DFAS, and HRC.
Initiating and preparing correspondence in response to requests for information, policy clarification, or guidance, and serves as a liaison with external organizations and agencies, including the National Guard Bureau, ARPERCEN, First Army, and the Veterans Administration.
Identifying opportunities for process improvements within personnel and records management practices, implementing changes to enhance efficiency and effectiveness.
Assisting management in interpreting and utilizing reports and information to support effective decision-making.
Contributing to budget management by researching and summarizing budgetary information related to the branch's budget input, ensuring the cost-effective use of federal and state funds, and ensuring that required reports are submitted in accordance with published task lists.