Records Information Technician

Navajo Tribal Utility Authority•Fort Defiance, AZ

About The Position

Assists internal customers on requests for documents. Retrieves and provides them with the copies of the records, checking out and checking in the original records, inter-filing records into their stored boxes of records, and conducting record searches. Assists with data entry of the closed project orders as received from Accounting. Purge duplicates from the project orders and files. Review boxes of vital records to ensure they meet storage standards. Applies retention periods to records and data enters them into database prior to storage. Provides updated records storage reports to the record keepers. Performs data entry of the microfilmed records into excel spreadsheets, file the indexes, and maintains records. Assists the employees when the Recycle Shed needs to be open for their paper drop off. Assists departments with preparing records for microfilming, including proper preparation of indexes and targets for microfilming vendor. Contacts vendor when microfilming is required. Directs the disposition of obsolete files in accordance with NTUA's established schedules for retiring files or per legal requirements. Participates in the classification, indexing, cataloging, shelving and circulation of books, periodicals, papers, microfilms, classified reports and documents. Conducts research and investigations as to sources of obtaining special data which may or may not be available. Prints text documents according to specific requirements, distributes and files copies of documents, deletes, corrects, repositions designated material and prints copy of document index. Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs information gathering and analysis and/or forecasting, as specifically directed. Navajo Preference Navajo Veteran Preference This institution is an equal opportunity provider and employer.

Requirements

High School or GED Certificate
1 year experience in records management.
1 year experience in computer records.
Valid Driver's License (subject to motor vehicle review).

Responsibilities

Assists internal customers on requests for documents.
Retrieves and provides them with the copies of the records, checking out and checking in the original records, inter-filing records into their stored boxes of records, and conducting record searches.
Assists with data entry of the closed project orders as received from Accounting.
Purge duplicates from the project orders and files.
Review boxes of vital records to ensure they meet storage standards.
Applies retention periods to records and data enters them into database prior to storage.
Provides updated records storage reports to the record keepers.
Performs data entry of the microfilmed records into excel spreadsheets, file the indexes, and maintains records.
Assists the employees when the Recycle Shed needs to be open for their paper drop off.
Assists departments with preparing records for microfilming, including proper preparation of indexes and targets for microfilming vendor.
Contacts vendor when microfilming is required.
Directs the disposition of obsolete files in accordance with NTUA's established schedules for retiring files or per legal requirements.
Participates in the classification, indexing, cataloging, shelving and circulation of books, periodicals, papers, microfilms, classified reports and documents.
Conducts research and investigations as to sources of obtaining special data which may or may not be available.
Prints text documents according to specific requirements, distributes and files copies of documents, deletes, corrects, repositions designated material and prints copy of document index.
Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs information gathering and analysis and/or forecasting, as specifically directed.