Records & Document Control Admin

Vistra Corp•Perry, OH

5d•Onsite

About The Position

If you have what it takes to become part of the Vistra family and would like to start a promising career with a global leader, take a look at the exciting employment opportunities that are currently available and apply online. Job Summary The individual selected for this position will join a team of professionals responsible for managing an inventory of more than 20 million business records for the corporation. The ideal candidate will have a good working knowledge of record compliance requirements, document control requirements, and will perform a variety of records, document control, drawing configuration, vendor technical paperwork, and/or NRC Part 21 activities in accordance with established business practices, policies, and procedures. This position works in an environment emphasizing customer service, teamwork, cross training, efficiency, and continuous improvement. Job Description Key Accountabilities Records Responsibilities: Assist in the implementation of new methods, services, and facilities to improve RM practices. Process electronic and physical records. Perform data entry utilizing software, Run established reports. Ensure archival and interim storage records are accurately indexed, securely maintained, and dispositioned. Assist in the destruction of records. Ensure propriety information is released only to authorized personnel. Maintain confidentiality. Vendor Technical Coordinator Responsibilities: Receipt of vendor technical information from warehouse. Entering of pertinent information into SAP. Receive and process updates to Vendor manuals, drawings, and other documentation. Review the NRC website for issued Part 21’s and process accordingly. Update the DBAR for Engineering Manager as required. Drawing/Mail/Critical Updates Responsibilities: Process drawings. Create transmittals, make appropriate copies using plotters, and update drawings and procedures to critical areas. Collect and distribute USPS mail. Document Control Responsibilities: Update maintain EDMS for all controlled documents. Generate and update electronic documents for entry into EDMS. Update priority documents in priority/critical locations. Perform emergent work activities to support regulatory mandated initiatives or emergent plant issues.

Requirements

High School diploma or GED
At least 3 or more years in an advanced administrative position or equivalent position (5+ yrs preferred)
Working knowledge of Microsoft Office Products
Previous experience with records compliance and documentation desired
Safety excellence
Cross-training in all four roles
Continuous improvement

Responsibilities

Assist in the implementation of new methods, services, and facilities to improve RM practices.
Process electronic and physical records.
Perform data entry utilizing software
Run established reports.
Ensure archival and interim storage records are accurately indexed, securely maintained, and dispositioned.
Assist in the destruction of records.
Ensure propriety information is released only to authorized personnel.
Maintain confidentiality.
Receipt of vendor technical information from warehouse.
Entering of pertinent information into SAP.
Receive and process updates to Vendor manuals, drawings, and other documentation.
Review the NRC website for issued Part 21’s and process accordingly.
Update the DBAR for Engineering Manager as required.
Process drawings.
Create transmittals, make appropriate copies using plotters, and update drawings and procedures to critical areas.
Collect and distribute USPS mail.
Update maintain EDMS for all controlled documents.
Generate and update electronic documents for entry into EDMS.
Update priority documents in priority/critical locations.
Perform emergent work activities to support regulatory mandated initiatives or emergent plant issues.
Provide accountability for work quality and personal adherence to procedures and instructions deadlines.
Participate in cross-training.
Provide telephone backup for department personnel.
Provide other administrative and clerical support as directed.
Assist in the research, retrieval, and copying of records and documents from various storage locations.