Records Digitization Assistant

Harmonium Inc.•San Diego, CA

1d•$25

About The Position

The Records Digitization Assistant supports HR/fiscal in transitioning paper personnel and accounting files to electronic records. The Records Digitization Assistant organizes, scans, and files documents in Google Drive. The Records Digitization Assistant ensures accuracy, consistency, and confidentiality of employee and financial records.

Requirements

1-3 years of experience in an administrative office setting
Strong attention to detail and organization
Ability to handle confidential information
Basic computer and email proficiency
Ability to follow structured processes
Valid TB results required
Must receive Fingerprint Clearance upon hire (paid by Harmonium)
Ability to sit or stand for extended periods
Ability to lift up to 20 lbs
Manual dexterity for handling paper and scanning equipment

Nice To Haves

Experience with Google Drive or document management systems preferred

Responsibilities

Prepare and organize physical employee files
Remove staples, paperclips, and sort documents into categories
Create and manage employee/financial folders in Google Drive
Scan and upload documents accurately
Rename files using standardized naming conventions
Ensure proper filing into designated subfolders
Maintain confidentiality of sensitive information
Dispose of physical files in shred bins after verification
Process one employee file at a time from start to finish
Process financial files as directed by Controller/COO
Other duties as assigned

Benefits

We provide our part-time staff with voluntary benefits, and a 403b Retirement Plan with a matching contribution of up to 2%, depending on years of service.
Time off accrual for this position includes 1 hour of California Paid Sick Leave for every 30 hours worked,with a maximum accrual of 80 hours per calendar year.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume