Records Clerk

Core Civic

4d•$16•Onsite

About The Position

At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good. We are currently seeking a Records Clerk who has a passion for providing the highest quality care in an institutional, secure setting. Come join a team that is dedicated to making an impact for the people and communities we serve. The Records Clerk is responsible for the maintenance, updating and disposition of all inmate/resident records and files. Assemble inmate/resident files from all repositories; review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files; and prepare records for transfers or archives as appropriate. Receive all correspondence from courts regarding inmates/residents and respond as necessary; verify that court bonds received fully cover all sentences of inmates/residents; and monitor disposition of the cases of inmates/residents following court appearances. Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information. Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures; maintain confidentiality and security of records. Maintain an up-to-date list of inmates/residents scheduled for discharge; process parole certificates, letters of discharge, release authorizations and release notifications.

Requirements

High school diploma, GED certification or equivalent is required.
A valid driver's license is required.
Minimum age requirement: Must be at least 18 years of age.

Nice To Haves

Experience in records management in a correctional institution or office preferred.
Proficiency in Microsoft Word, Excel and other personal computer applications preferred.

Responsibilities

maintenance, updating and disposition of all inmate/resident records and files
Assemble inmate/resident files from all repositories
review all inmate/resident records for compliance with policies
verify and correct, as necessary, composition of inmate/resident files
prepare records for transfers or archives as appropriate
Receive all correspondence from courts regarding inmates/residents and respond as necessary
verify that court bonds received fully cover all sentences of inmates/residents
monitor disposition of the cases of inmates/residents following court appearances
Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information.
Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures
maintain confidentiality and security of records
Maintain an up-to-date list of inmates/residents scheduled for discharge
process parole certificates, letters of discharge, release authorizations and release notifications