Records Assistant (64004)

Family Support Services•New Port Richey, FL

23d•Onsite

About The Position

The mission of Family Support Services is to be the leader in providing safety, stability, and quality of life for all children by working with the community to strengthen the family unit. Job Summary: Prepare assigned file sections according to Federal, State and agency regulations. Support various quality assurance functions, including but not limited to document date sequence and document placement. Sort, arrange, and file according to standardized file tab sections, ensuring timely and accurate filing. Facilitate customer service access to client files.

Requirements

Education: High school diploma or equivalent required
Experience: Two years general office experience required.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to: Represent self and the organization in a professional manner
Work independently with little direct supervision
Think and write creatively
Assess a situation and make appropriate recommendations/ decisions
Research, organize and analyze data
Solve problems and to think through critical, time sensitive issues
Establish and maintain relationships
Work collaboratively with staff at all levels in the organization
Follow through on commitments, projects and responsibilities
Read, research and interpret documents such as newspapers, contracts, manuals, journals, financial reports, etc.
Communicate effectively through writing including articles, presentations, speeches, reports, correspondence, and documentation.
Speak effectively before small and large groups.
Calculate figures and amounts.
Maintain confidential information
Skills: Strong Written and Verbal Communication
Strong follow-up and follow through
Strong organizational and time management
Proficiency in Excel and Microsoft Word.
Experience with PowerPoint
Other Requirements: Clear a Level II Background screening (Live Scan) in which your fingerprints will be used to conduct the screening. Please see the link with further details: https://info.flclearinghouse.com
Clear a reference check.
Clear a local background check from the County in which you reside.
Clear a substance abuse screen.
Provide a copy of all degrees prior to your first day of employment.
Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify).

Responsibilities

Inspect documents, remove staples, duplicates, and separate documents not appropriate to file.
File all incoming filing according to standardized file sections per assignment
Maintain department case list with a high degree of accuracy
Audit filing to ensure all has transferred to the client file
Prepare Notice of hearing spread sheet and notify agencies by e-mail
Facilitate access to client case file
Other Duties As needed