Records and Reports Coordinator
About The Position
Midco Diving & Marine Services is the leading full-service underwater construction, inspection, and repair firm in the nation. Our work is critical-we dive deep to inspect and repair everything from municipal water tanks and bridges to dams and processing plants. Our motto says it all: "We Do That." We're not just gro wing; we're building a team of passionate, like-minded individuals dedicated to high-quality service. We're looking for an exceptional Records & Reports Coordinator to be the operational backbone of our team. This is a critical administrative role where your attention to detail, organizational skills, and professionalism will directly impact our daily success, from managing essential documents to supporting our dive unit operations.
Requirements
- 2-3+ years of experience in an administrative, front-desk coordination, or office support role, preferably in a fast-paced or operations environment.
- Expert-level competency in Microsoft Office Suite (Outlook, Word, Excel) is mandatory.
- Impeccable attention to detail and meticulous accuracy for data entry and safety documentation.
- Proven, strong organizational skills with practical experience managing digital and physical document filing structures.
- Exceptional written and verbal communication skills with a professional demeanor for managing visitors and drafting clear correspondence.
- High School Diploma or equivalent required.
Responsibilities
- Monitor and respond to designated emails, draft professional correspondence, and triage critical issues or media to the correct department managers.
- Implement, maintain, and retrieve documents within complex digital filing structures (including specialized software) and physical archives.
- Compile reports and video footage submitted by our dive teams for internal review, and prepare external media (e.g., uploading files to flash drives) for client or partner distribution.
- Organize and track daily/weekly job safety toolboxes for management oversight, requiring meticulous accuracy.
- Provide general clerical support (copying, data entry) and assist with the inspection of dive units upon crew load-in or deployment.
Benefits
- Medical, Dental, and Vision Insurance options
- Paid time off and company holidays
- Life insurance plan
- Competitive 401(k) plan with a company match
- Annual profit-sharing program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
