Records and Registration Coordinator

University of St Thomas•St. Paul, MN

9d•$21 - $26

About The Position

This position serves in a highly collaborative environment within the Academic Dean's office and is responsible for the management of all student academic records and registrations for the Saint Paul Seminary School of Divinity (SPSSOD) in accordance with the Association of Theological Schools (ATS), the Higher Learning Commission and University of St. Thomas. This position has a full-time equivalency (FTE) of .75 or 30 hours per week, 12 months out of the year.

Requirements

High School diploma or the equivalent
Four years of administrative support experience, preferably in higher education
Must have excellent customer service skills
The successful candidate will also have a strong background in and/or knowledge of the Catholic Church, with a demonstrated commitment to the mission of the Church and respect for magisterial teaching.

Nice To Haves

Prior administrative support experience in a higher education setting
Bachelor’s degree
Knowledge of UST student records systems and Banner

Responsibilities

Serves as a collaborative member of the Academic Dean's office and supports the mission of the SPS.
Assists the Academic Dean preparing course schedules; assigning times and rooms for courses; coordinating registration for courses; receiving and organizing application materials from students; operating of the UST student record-keeping system (Banner); processing grades, transfer credits, waivers, incomplete coursework, and graduating student audits.
Consults with the UST Student Data & Registrar’s Office and acts as a liaison between SPSSOD and UST.
Represents the Record’s Office as an ex officio member of the SPSSOD Graduate Studies Committee.
Collects yearly data and statistics for surveys and reports to external constituencies; compiles enrollment and demographic data every semester.
Compares data with reports from UST Institutional Research and Planning. Disseminates reports to Rector, Vice Rector, and Academic Dean.
Prepares reports tracking all student financial aid and faculty load data.
Maintains archive files containing enrollment data, all SPSSOD catalogues, directories, handbooks, degree audits and evaluations, commencement data, course offerings, course evaluations, and course syllabi.
Provides support for all credit-earning programs as assigned by the Academic Dean, but not limited to social gatherings, academic events, and extracurricular activities.