Records and Information Management Specialist/Receptionist

Lewis Brisbois•Baltimore, MD

34d•Onsite

About The Position

The Baltimore, MD office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a records and information management specialist/receptionist with legal experience. The primary responsibilities of this position include daily operational tasks related to file organization, maintenance, storage, and security; performing operational and hospitality duties under general supervision and will be responsible for copying, scanning, production of documents, ordering supplies, reception backup and hospitality support to the office. These include, but are not limited to, the creation, labeling, tracking, storage, and cleansing of both electronic and paper files in accordance with Firm policies, procedures, and workflows. These tasks involve data entry, scanning, electronic data transfers, hard copy filing, and communicating with Firm personnel. Additionally, this position is also responsible for providing facilities support, including local deliveries for the office. We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team.

Requirements

Minimum high school diploma or equivalent.
Basic computer skills (MS Office, Outlook email) and familiarity with office equipment such as scanners and printers.
Attention to detail and ability to comprehend and follow instructions.
Ability to communicate clearly in professional setting.
Critical thinking skills and good judgment to discern priorities and to identify how to escalate concerns.
Physical capacity to push, pull, or move carts and lift boxes up to 20 lbs. Reasonable accommodations will be made for qualified individuals with disabilities, if required, in accordance with applicable laws and Firm policy.
Experience with data entry, record management, and/or legal documents.
Ability to retrieve and process filed documents from court filing systems (CCES, ECF, etc.)
Intermediate computer skills and familiarity with PDF creation, combination, and separation and Document Management Systems.

Responsibilities

file organization
file maintenance
file storage
file security
copying
scanning
production of documents
ordering supplies
reception backup
hospitality support
creation, labeling, tracking, storage, and cleansing of both electronic and paper files in accordance with Firm policies, procedures, and workflows
data entry
scanning
electronic data transfers
hard copy filing
communicating with Firm personnel
providing facilities support, including local deliveries for the office