RECORDS ANALYST - 42005298

State of Florida • Tallahassee, FL

7d • $42,000 - $52,204 • Onsite

About The Position

RECORDS ANALYST: Coordinates receipt of all agency records (excluding electronic case files from ACISS). Responsible for scanning documents into batches and indexing documents in the Office of Agricultural Law Enforcement (OALE) Enterprise Imaging System (EIS). Generates document reports for historical and auditing purposes. Maintains continuous control by reviewing record retention schedules per Department of State standards and produces an annual inventory of those records. Directs and coordinates file maintenance and disposal, as well as employee access to locked file storage areas. Verifies document disposals using the State of Florida’s General Schedules as a guideline and submits for approval to Administrative Records Management Liaison Officer (RMLO). PUBLIC RECORDS LIAISON: Serves as the division’s liaison for Public Records Requests. Coordinates assignment of Public Records Requests with appropriate staff. Coordinates the response for Public Records Requests to the correct party. Prepares invoices for Public Records Requests as well as cost estimates for Public Records Requests. Ensures that the Public Records Requests are completed in a timely manner and in accordance with department policy and state law. FORMS AND PUBLICATIONS COORDINATOR: Responsible for creating, implementing, revising, and submitting all forms and publications for approval to supervisory staff and RMLO. ENTERPRISE IMAGING SYSTEM (EIS) ADMINISTRATOR: Responsible for adding new users, assigning proper application access rights, and disabling accounts for separating employees. Creates document purge reports based on state retention and disposal timelines. ADMINISTRATIVE: Acts as backup for office receptionist responsible for greeting and directing visitors. Receives, answers, and routes telephone and fax communications to the proper party in a timely manner. Provides support to OALE Headquarters staff. Performs other duties as required or directed.

Requirements

• A bachelor's degree from a college or university and one (1) year of professional experience in records analysis, managing and fulfilling public records requests, records retention and disposal, and creating, implementing, and revising forms.
• A master's degree from a college or university can substitute for the required experience.
• Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.

Nice To Haves

• Experience as a public records liaison

Responsibilities

• Coordinates receipt of all agency records (excluding electronic case files from ACISS)
• Scanning documents into batches and indexing documents in the Office of Agricultural Law Enforcement (OALE) Enterprise Imaging System (EIS)
• Generates document reports for historical and auditing purposes
• Maintains continuous control by reviewing record retention schedules per Department of State standards and produces an annual inventory of those records
• Directs and coordinates file maintenance and disposal, as well as employee access to locked file storage areas
• Verifies document disposals using the State of Florida’s General Schedules as a guideline and submits for approval to Administrative Records Management Liaison Officer (RMLO)
• Serves as the division’s liaison for Public Records Requests
• Coordinates assignment of Public Records Requests with appropriate staff
• Coordinates the response for Public Records Requests to the correct party
• Prepares invoices for Public Records Requests as well as cost estimates for Public Records Requests
• Ensures that the Public Records Requests are completed in a timely manner and in accordance with department policy and state law
• Responsible for creating, implementing, revising, and submitting all forms and publications for approval to supervisory staff and RMLO
• Responsible for adding new users, assigning proper application access rights, and disabling accounts for separating employees
• Creates document purge reports based on state retention and disposal timelines
• Acts as backup for office receptionist responsible for greeting and directing visitors
• Receives, answers, and routes telephone and fax communications to the proper party in a timely manner
• Provides support to OALE Headquarters staff
• Performs other duties as required or directed

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal holiday each year
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees