QC Records Analyst

Kalitta Air, LLC • Ypsilanti Charter Township, MI

3d • Onsite

About The Position

Duties and responsibilities include, but are not limited to: Provides established repetitive and non-repetitive record reports. Provides reports or record copies when specifically requested by proper authority. Audit both physical and digital documents using AirVault, Microsoft Outlook, Adobe Acrobat, and other tools to ensure system entry directly reflects the work performed and compliance with FAA regulations and internal standards. Maintain clear and professional email correspondence with mechanics, maintenance stations, and other internal teams. Assist other departments by locating and providing required maintenance documentation upon request. Monitor the receipt of all maintenance-related documents and verify completeness and accuracy against work performed. Ensure proper digital archiving and secure handling of all records in compliance with regulatory and internal retention policies. Support ongoing audits and internal process improvements. Perform any other duties as assigned by the QC Records Manager.

Requirements

• Have at least 1 year experience in office administration.
• Ability to work effectively in a high-volume, fast-paced, multitasking environment with shifting priorities.
• Strong working knowledge of Microsoft Outlook, Adobe Acrobat, and Microsoft Office Suite including Excel, Word, and Teams.
• Exceptional attention to detail with excellent data entry accuracy.
• Strong organizational and written and verbal communication skills.
• Ability to collaborate across departments and with maintenance personnel.
• Fluent computer knowledge of MS Office Components (Word, Access, and Excel) and Adobe.
• Ability to read, write and understand spoken and written English.
• Ability to write routine reports and correspondence.
• Ability to receive verbal and written direction.
• HS Diploma or GED.
• Must be authorized to work in the United States

Nice To Haves

• Prior experience with AMOS or similar MRO database systems (preferred).
• Prior experience in aviation maintenance, technical records, or FAA documentation (preferred).

Responsibilities

• Provides established repetitive and non-repetitive record reports.
• Provides reports or record copies when specifically requested by proper authority.
• Audit both physical and digital documents using AirVault, Microsoft Outlook, Adobe Acrobat, and other tools to ensure system entry directly reflects the work performed and compliance with FAA regulations and internal standards.
• Maintain clear and professional email correspondence with mechanics, maintenance stations, and other internal teams.
• Assist other departments by locating and providing required maintenance documentation upon request.
• Monitor the receipt of all maintenance-related documents and verify completeness and accuracy against work performed.
• Ensure proper digital archiving and secure handling of all records in compliance with regulatory and internal retention policies.
• Support ongoing audits and internal process improvements.
• Perform any other duties as assigned by the QC Records Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees