Records Analyst - SR

XLA•Arlington, VA

1d•$70,000•Onsite

About The Position

XLA is looking for a Senior Records Analyst to support a federal agency in Arlington, VA. This is an onsite position Monday-Friday. The Records Analyst will be responsible for all areas of Records and Information Management (RIM), providing technical guidance and advice to management and personnel, which includes but are not limited to the following: Providing technical guidance and advice to management and personnel for all areas of RIM, Assisting in the development of long-range objectives, plans, and records management feasibility studies for overall program and specialized components of the program. Assisting in the identification of procedures and methodologies to improve the effectiveness and efficiency of the life cycle management of records and documentation. Participating in the change of paper records to electronic record-keeping, which includes development, maintenance, verification, and evaluation of existing systems. Analyzing business processes to provide recommendations to improve workflow and create efficiencies through automated tools, systems, and technology. Assisting in the development and implementation of policy and program guidance supporting the integration and synchronization of records management across DEA, which includes DEA forms. Articulating and communicating to the team the assignment, project, problem to be solved, actionable events, milestones, and/or program issues under review, and deadlines and time frames for completion. Assists the organization's RIM program to align with the agency's business and mission needs. Drafting new records schedules in accordance with the National Archives and Records Administration (NARA) guidelines, and Department of Justice and agency-specific requirements. Coordinates with subject matter experts and program offices to gather necessary information for creating and revising records schedules. Track the status of pending records schedule submissions and follow up with NARA or internal program offices as needed. Conducts gap analysis to identify obsolete, redundant, or outdated schedules that require retirement or consolidation. Must have comprehensive knowledge to manage the records and information management program. Requires experience in a setting which is primarily responsible for the life cycle and organization of information. Experience with records, and/or document repositories and their indexing and meta data processes is required. Capable of inventorying and analyzing documents or records. Capable of applying records retention schedules to collections of records. Functional Responsibilities: Develops functional retention schedules for disposition requirements. Possesses knowledge, some experience, and capabilities in the development of solutions, recommendations, or outcomes across multiple tasks and/or organizations. Functional responsibilities may include but are not limited to: Analyzes content and accurately assigning keywords or topics using a taxonomy or controlled vocabulary. Works with paper and electronic content. Reviewing non-records to isolate non-records from records in the offices and program areas. Separation of non- records from records will help improve greatly the state of records management. Listing of in1active records for transfer and/or storage. Inactive records are those that are not needed for immediate use in the respective offices. These records cannot be disposed of, either because of the retention period that is not due, or because they are affected by blanket freezes imposed due to outstanding litigations or in anticipation of litigation.

Requirements

Must have comprehensive knowledge to manage the records and information management program.
Requires experience in a setting which is primarily responsible for the life cycle and organization of information.
Experience with records, and/or document repositories and their indexing and meta data processes is required.
Capable of inventorying and analyzing documents or records.
Capable of applying records retention schedules to collections of records.
Drafting new records schedules in accordance with the National Archives and Records Administration (NARA) guidelines, and Department of Justice and agency-specific requirements.
Must have knowledge and understanding of National Archives and Records Administration (NARA) management procedures and guidance.
Development and implementation of policy and program guidance supporting the integration and synchronization of records management across DEA, which includes DEA forms.
Must have experience with gap analysis to identify obsolete, redundant, or outdated schedules that require retirement or consolidation.
Requires 10 years' experience or a bachelor’s degree and five years’ experience.

Responsibilities

Providing technical guidance and advice to management and personnel for all areas of RIM
Assisting in the development of long-range objectives, plans, and records management feasibility studies for overall program and specialized components of the program.
Assisting in the identification of procedures and methodologies to improve the effectiveness and efficiency of the life cycle management of records and documentation.
Participating in the change of paper records to electronic record-keeping, which includes development, maintenance, verification, and evaluation of existing systems.
Analyzing business processes to provide recommendations to improve workflow and create efficiencies through automated tools, systems, and technology.
Assisting in the development and implementation of policy and program guidance supporting the integration and synchronization of records management across DEA, which includes DEA forms.
Articulating and communicating to the team the assignment, project, problem to be solved, actionable events, milestones, and/or program issues under review, and deadlines and time frames for completion.
Assists the organization's RIM program to align with the agency's business and mission needs.
Drafting new records schedules in accordance with the National Archives and Records Administration (NARA) guidelines, and Department of Justice and agency-specific requirements.
Coordinates with subject matter experts and program offices to gather necessary information for creating and revising records schedules.
Track the status of pending records schedule submissions and follow up with NARA or internal program offices as needed.
Conducts gap analysis to identify obsolete, redundant, or outdated schedules that require retirement or consolidation.
Develops functional retention schedules for disposition requirements.
Analyzes content and accurately assigning keywords or topics using a taxonomy or controlled vocabulary.
Works with paper and electronic content. Reviewing non-records to isolate non-records from records in the offices and program areas.
Listing of in1active records for transfer and/or storage.