Recording Specialist

Williston Financial group • Phoenix, AZ

18h • Onsite

About The Position

Job Purpose: Responsible for auditing recordable legal instruments and preparing those instruments for recording at County Clerk’s offices. Daily work includes the receipt, quality control review, preparation and shipping of recordable documents to the applicable county recorder’s office. Essential Job Functions: Engage in WFG company culture that emphasizes engagement in our 4 Cs, quality of work and high performance. Review and interpret documents before presentation for recording to ensure accuracy, completeness and the legal intent of the document to determine statutory requirements for recording. Review fees collected for recording of documents to ensure they are accurate; this includes complying with state/county guidelines for recording type of document as well as contacting and verifying accuracy of the county transfer and state tax fees that are charged with certain recordable documents. Prepares and returns original recorded documents to customers within specific time frame. Submits documents for recording upon disbursement. Correct rejected documents and resubmit for recording. Ensure emails and communication are answered within established timelines.

Requirements

• High School diploma or equivalent
• At least two years of recording experience
• Proficiency with Microsoft Office and basic Excel
• Excellent communication skills both verbal and written
• Sharp attention to detail
• Ability to work in a fast-paced, team-oriented work environment
• High level of demonstrated customer service and time management skills
• Basic math skills
• Must successfully pass a criminal history and credit background check
• Basic knowledge of the process to record mortgage and releases on nationwide basis
• Working knowledge of state specific and client specific signing requirements
• Familiarity with county by county requirements and is able to follow those requirements with complete accuracy to avoid rejections and lost documents
• Solid written and verbal communication, organizational and interpersonal skills

Nice To Haves

• Previous experience as an escrow assistant or title assistant with hands on experience
• College degree in business or finance preferred

Responsibilities

• Auditing recordable legal instruments
• Preparing instruments for recording at County Clerk’s offices
• Receipt, quality control review, preparation and shipping of recordable documents
• Review and interpret documents before presentation for recording
• Review fees collected for recording of documents
• Prepares and returns original recorded documents to customers within specific time frame
• Submits documents for recording upon disbursement
• Correct rejected documents and resubmit for recording
• Ensure emails and communication are answered within established timelines

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED